PART 1851

USE OF GOVERNMENT SOURCES BY CONTRACTORS

(Revised April 7, 2017)

TABLE OF CONTENTS

SUBPART 1851.1 CONTRACTOR USE OF GOVERNMENT SUPPLY

SOURCES

1851.102 Authorization to use Government supply sources.

SUBPART 1851.2 CONTRACTOR USE OF INTERAGENCY FLEET

MANAGEMENT SYSTEM (IFMS) VEHICLES

1851.202 Authorization.

1851.205 Contract clause.

PART 1851

USE OF GOVERNMENT SOURCES BY CONTRACTORS

Subpart 1851.1--Contractor Use of Government Supply Sources

1851.102 Authorization to use Government supply sources.

(e) The contracting officer shall use substantially the following format for letters authorizing contractor use of Government supply sources:

SUBJECT: Authorization to Lease, Rent, or Purchase from General Services Administration (GSA) Supply Sources Necessary for the Performance of NASA Contract No._____________.

(Contractor's name) ________________

(Address) ________________________

(1) (Contractor Name) is hereby authorized to use GSA Supply Sources in performance of Contract No. ______________ for the National Aeronautics and Space Administration as follows:

(i) The acquisition of supplies and/or services available for purchase by Government agencies either directly from GSA stock or under Federal Supply Schedules subject to the limitations set forth in this authorization.

(ii) The leasing or rental of equipment available for lease or rental by Government agencies under Federal Supply Schedules subject to the limitations set forth in this authorization.

(2)(i) Purchase orders under GSA schedule contracts shall be placed in accordance with the terms and conditions of the GSA schedule contract and this authorization. A copy of this authorization shall be attached to each order (unless a copy was previously furnished to the GSA contractor). All orders shall contain the following statement:

“This order is placed under written authorization from the National Aeronautics and Space Administration dated          (*_____________). In the event of any inconsistency between the terms and conditions of this order and those of the applicable GSA schedule/contract, the latter will govern. This order contains only items required in performance of NASA Contract ____________.”

(ii) Orders for items in the GSA Supply Catalog shall be placed in accordance with the Catalog and this authorization and shall include the address to which billings are to be sent. Bills are not issued by GSA until after shipment has been made and should therefore be paid promptly upon receipt of billings. Any necessary adjustments will be made by GSA subsequent to payment.

(iii) Title to all property acquired by (Contractor Name) under this authorization shall vest in the parties as provided in the contract, unless specifically provided for otherwise.

(3) Insert other provisions and restrictions, as necessary________________.

(4) The authority hereby granted is not transferable or assignable.

(5) This Authorization expires ________________.

_________________________________

(Contracting Officer)

* Insert “a copy of which is attached”, “a copy of which you have on file”, or other suitable language as appropriate.

(e)(3) Contracting officers shall follow the procedures to obtain activity address codes to enable use of FEDSTRIP and MILSTRIP found in NPR 4100.1, NASA Supply Support and Material Management.

Subpart 1851.2—Contractor Use of Interagency Fleet Management System (IFMS)

Vehicles

1851.202 Authorization.

(a) In accordance with NPR 6200.1, “NASA Transportation and General Traffic Management”, the contracting officer shall confirm that the procurement request initiator has received concurrence from the Center Transportation Officer/Traffic Manager before authorizing a contractor to obtain Government-owned or -leased vehicles and related services.

1851.205 Contract clause.

When the clause at FAR 52.251-2 is included in a solicitation or contract, also include the clause set forth at 1852.223-76.