ANNEX 15 – UAC/RATIFICATION REPORT

Format . A formatted spreadsheet is available on the website identified at NMCARS 5201.105-3 Copies..

Field Name Description
Ratification Number

The numbering format shall consist of (e.g. First reported FY16 NAVSEA action: N00024-16-UAC-001):

(A) Organization Unit Identification Code-;

(B) FY when UAC reported-;

(C) The acronym ”UAC”-;

(D) A consecutive 3-digit numeric identifier.

Status Open or Closed. No other entries are acceptable. If an action was initially reported as a UAC and later determined to not be a ratification action, the item should be reported as closed.
Date Opened The date the item was determined to be a UAC. Acceptable dates include the date: an invoice is received; an employee reports the action; or, the date the action is determined to be a UAC.
Date Closed The date the ratification is complete or, if not a ratification, the date the item is deemed as other than a ratifiable action. Acceptable dates are the date of the order, contract/modification, or credit card action.
HCA

The HCA reporting the UAC. Acceptable entries are: HQMC I&L, MCSC, MSC, NAVAIR, NAVFAC, NAVSEA, NAVSUP,

ONR, NAVWAR, or SSP.

NAVSUP BSO For use by NAVSUP only. All others leave blank.
Person Committing the UAC The name of the person committing the UAC.
Contractor The name of the contractor performing the UAC.
Contractor’s CAGE The Contractor’s CAGE code.
Previous UAC? Yes or No. Answer based on whether or not the person or contactor committing or performing the UAC has done so previously.
Disciplinary Action? Yes or No.
Product and Service Code (PSC) The applicable PSC associated with the product/service provided/received in the ratification.
Description A short description of the product/service involved and the circumstances involved in performing the UAC.
Amount Reported Dollar amount of the reported UAC.
Amount Ratified Dollar amount of the ratification (if ratified).
Contracting Officer Contracting Officer’s name.
Ratifying Official Ratifying Official’s name.
Additional Info Any clarifying or explanatory information deemed necessary by the reporting activity.