When the Government's property administrator determines that review and approval of the contractor's property control system rests with DOL, the Government's property administrator must review the system to determine whether the contractor will be able to meet the requirements of FAR 45.104. The review must be completed, signed by the appointed property administrator, and retained in the contract file.
Contracting officers must maintain a file on any Government-furnished property (GFP) in the possession of contractors. As a
minimum, the file must contain the following:
(a) A copy of the applicable portions of the contract that list the GFP;
(b) Contracting officer's letters assigning the GFP administrator to the contract;
(c) Written evidence that the contractor's property control system was reviewed and approved as required by FAR 45.104;
(d) If applicable, documentation of the request and approval or denial of the contractor's requests to acquire or fabricate special test equipment in accordance with FAR 45.307 or other property;
(f) Any other documents pertaining to or affecting the status of the GFP in the possession of contractors or subcontractors under the contract;
(g) Documentation of the screening and disposal of all GFP as required by FAR 45.6.
The HCA is authorized to make the determination to provide facilities to a contractor as prescribed in FAR 45.302-1(a)(4).
The HCA must make the determination to charge rent on the basis of use under the clause at FAR 52.245-9 when the contracting officer provides access to Government production and research property, as prescribed in FAR 45.403(a).