# DLAD PGI

- 1.170 Peer Reviews

- PGI 1.170-2 DPAP Pre-award Peer Reviews.
- PGI 1.170-3 Post-award DPAP Peer Reviews of service contracts.
- PGI 1.170-4 Administration of DPAP Peer Reviews.

1.170 Peer Reviews

(a) Defense Procurement and Acquisition Policy (DPAP) Peer Reviews.

(1) (90) General procedures. In developing an acquisition plan, contracting officers shall take into account the requirement for scheduling and conducting a DPAP Peer Review in accordance with this section. The additional time required for each DPAP Peer Review is a minimum of 15 work days for each phase (see PGI 1.170-2(a) and (b), below, for an explanation of review phases). For example, for a competitive procurement allow a minimum of 45 work days to cover the 3 required Peer Review

phases. For a non-competitive procurement allow a minimum of 30 work days to cover the two required Peer Review phases. This time is in add1tion to the time required for the I-ARB Review process.

(2) In order to plan for Peer Reviews at the DPAP level, each activity shall provide

information regard1ng acquisitions that meet the $1 Billion threshold. Use the following format to provide information to J-73 by the 15~ of September, December, March, and June eve~ year in fulfillment of this "rolling forecast" requirement. The report will be updated eve~ quarter – add a new quarter to and delete the oldest quarter from the forecast each period so it always forecasts a year out.

Table 1. PRE-AWARD - COMPETITIVE

Supply Chain/Site Activity & Location | Program/Acquisition Name and Description | Dollar Amount | Supply or Service | Expected Date of solicitation Issuance | Expected Date of Request for Final proposal Revisions | Expected Date of Contract Award

Table 2. PRE-AWARD - NONCOMPETITVE

Supply Chain/Site Activity & Location | Program/Acquisition Name and Description | Dollar Amount | Supply or Service | Expected Date of Negotiations | Expected Date of Contract Award

Table 3. POST-AWARD - ALL SERVICE CONTRACTS

Supply Chain/Site Activity & Location | Program/Acquisition Name and Description | Dollar Amount | Date of Award | Date of Next Option Exercise | Expected Date of Contract Award

PGI 1.170-2 DPAP Pre-award Peer Reviews.

DPAP Peer Reviews are required for ALL acquisitions for supplies and/or services valued at $1 Billion and greater (including options and surge requirements). The threshold is determined by the value of the maximum amount possible to be purchased under the solicitation/program. Individual solicitations that do not meet the $1 Billion threshold but are part of a program that exceeds $1 Billion are required to have a DPAP Peer Review. Solicitations that are greater than $1 Billion that will result in multiple awards less than $1 Billion are subject to the Peer Review. The DPAP Pre-award review is categorized by competitive and non-competitive actions that have different review requirements I as described below:

(a) Competitive: Pre-Award Peer Reviews shall be conducted in three phases for Competitive procurements: 1) prior to issuance of the solicitation; 2) prior to request for final proposal revisions; and 3) prior to contract award. Each phase will require an approved I ARB before the documents are provided to DPAP. Phase 1 approval will be accomplished at milestone A and Phase 3 approval will be accomplished at milestone B. Phase 2 approval requires an additional I-ARB (this is a new requirement).

(b) Noncompetitive: For a non-competitive procurement I there are two phases: 1) prior to

negotiation and 2) prior to award. Each phase will require an approved I-ARB before the

documents are provided to DPAP. Note that there is no Peer Review requirement at milestone A. Phase 1 approval requires an additional I-ARB (this is a new requirement) and Phase 2 approvals will be accomplished at milestone B.

PGI 1.170-3 Post-award DPAP Peer Reviews of service contracts.

DPAP post-award Peer Reviews are required for all contracts for services valued at $1 Billion and greater. The threshold is determined by the value of the maximum estimated amount (including options and surge). Post-award Peer Reviews shall occur prior to eve~ option period exercise. If the base period of performance is greater than one year l the first post-award Peer Review should take place at the mid-point of the base period of performance. If the base period of performance is one year or less, the post-award Peer Review should occur prior to exercise of the first option year. An I-ARB is required prior to the DPAP Peer Review to obtain approval of J-7. Contracting officers should ensure the I-ARB and Peer Review take place at least 3 months prior to the required option exercise date.

PGI 1.170-4 Administration of DPAP Peer Reviews.

(a) The review recommendations of the DPAP Peer Review team are advisory in nature.

However, significant findings may result in changes to the acquisition.

(b) The DPAP program manager will organize review teams and facilitate reviews. DPAP

Peer Review participants from DLA who will serve on other (non-DLA Peer Reviews) DoD Peer reviews are identified by job title as follows:

Senior Procurement Executive/Component Acquisition Executive

Acquisition Management Directorate

Deputy Director for Business Process Management

Deputy Director for Business Operations

Contracting and Acquisition Management, Executive Directors at DSCC, DSCP, and DSCR.

(c) DPAP Peer Reviews are conducted at the location of the contract action. The CCO is responsible for serving as the focal point for the DPAP Program Manager. Appropriate entrance and exit briefings shall be conducted. The subject matter experts involved in the acquisition shall be available for consultation while the DPAP Peer Review team is performing the review.

(d) A list of the documents that must be made available to the review team and the specific elements the team will examine is contained in DFARS PGI 201.170-4 Administration of Peer Reviews. The documents will be forwarded to DPAP by J-73.

(e) DPAP Peer Review Team report. The DPAP Peer Review team will provide immediate verbal feedback to the contracting officer and the senior procurement official upon completion of a review. The written report will generally be provided within 3 work days after completion of the review to the contracting Officer. A copy of the report must be provided to J-73 as soon as it is received. If there is a discrepancy between the approved DLA direction and the Peer Review recommendations, the HCA shall confer with the Director J-7 to determine appropriate action.

(f) The contracting officer shall document the disposition of all DPAP Peer Review recommendations (i.e., state whether the recommendation will be followed and, if not, why not) by a memorandum for the record in the applicable contract file prior to embarking on the next phase of an acquisition. A copy of the memorandum shall be furnished immediately to J-73. J-73 will in turn, provide the memorandum to DPAP.

(90) DPAP Peer Review waivers. Under unusual circumstances request for waiver from the DPAP Peer Review requirement can be pursued. A waiver may be appropriate for certain acquisitions, such as those that are repetitive in nature. Waivers are generally not granted so there is no standard format or time frame prescribed. Requests for waivers shall be forwarded by the HCA to J-73 for processing. Approval by the Director J-7 is required prior to approaching DPAP. Waivers can only be granted by the DPAP Director.