# DLAD PGI

- SUBPART 1.3 Agency Acquisition Regulations

- 1.301 Policy.
- 1.390 DLAD.
- 1.390 (b) Procurement letters. The mandatory procedures to follow to prepare a PROCLTR follow. See also the sample embedded documents below.

SUBPART 1.3 Agency Acquisition Regulations

1.301 Policy.

1.390 DLAD.

1.390 (b) Procurement letters. The mandatory procedures to follow to prepare a PROCLTR follow. See also the sample embedded documents below.

SAMPLE PROCLTR Signed SAMPLE PROCLTR SAMPLE email coordination

1) PROCLTR Process ( IAW PL 2008-36 )

i. Once an update to DLAD is identified by the HQ Action Officer (HQ AO) the proposed change is drafted ( Preliminary Draft ). Correct signature block follows:

A. Component Acquisition Executive, (CAE), or

B. Senior Procurement Executive, (SPE), when PROCLTR is authorizing use of clauses not contained in FAR Part 12 pursuant to FAR 12.301(f).

Change:

ii. HQ AO seeks electronic coordination with the field and HQ POCs, (see embedded sample #3 above )

A. Send email with PROCLTR & attachments to field policy chiefs 1

B. Send email with PROCLTR & attachments to HQC J codes & Process Owners .

C. Send email with PROCLTR & attachments to DLA Office of Council

D. Give reasonable time to respond (e.g., 1-2 weeks for concurrence, no response does not equal concurrence )

E. Reconcile and incorporate comments as received; if non concurring provide rationale to submitter

F. Compile electronic coordination

iii. HQ AO compiles official PROCLTR file ( Final Draft )

A. HQ AO shall:

1. Obtain DLAD Editor’s Checklist 2 review of package.

2. Request DLAD clause number(s) 3 from DLAD Editor

A. If PROCLTR includes new or modified DLAD clause, obtain coordination from clause rationalization analyst.

B. HQ AO prepares and routes Staff Summary Sheet IAW J-7 front office instructions.

C. Obtain DLA Office of Council coordination on PROCLTR

iv. HQ AO gives coordinated file to J-7 front desk for review

A. HQ AO deposits electronic PROCLTR & attachments on Q drive in the “Edit Folder”. ( see embedded sample #3 above , & Q:\Edit Folder for correct subfolder )

B. HQ AO compiles hardcopy final folder for J-7 signature, with all required TABs.

C. After front office review, Business Office deposits final PROCLTR & attachments in “Q:\Edit Folder” and returns signed hardcopy file, to HQ AO

D. Obtain Acquisition Policy Chief, J-71 coordination

E. If no changes are needed HQ AO requests J-7 signature

v. Once PROCLTR is signed and Date stamped

A. HQ AO updates PROCLTR with sequential ID number (e.g., 2008-01) provided by DLAD Editor

B. HQ AO scans signed PROCTLR via copier and sends pdf file via email to DLAD Editor

C. HQ AO archives 4 & provides PROCLTR in electronic MSFT Word format to DLAD editor

D. DLAD editor updates DLAD and website, and provides notice via PROCLTR distribution list

Footnotes:

1. Field policy chiefs. For subsequent updates to any Acquisition POC click on link

2. DLAD editor checklist. .

3. DLAD clause/subpart number(s), follow FAR 1.105-2. For DLAD unique clause number we use the format 52.2XX-9XXX.

4. Archive process, An electronic copy of signed documents is viewable by clicking the link in eworkplace in the folder called “E-filed copy”