# DLAD PGI

- SUBPART 4.70 - UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

- PGI 4.7004. Supplementary PII Numbers

SUBPART 4.70 - UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

Table of Contents

PGI 4.7004. Supplementary PII Numbers

(a[CH9]) For existing (legacy) corporate contracts, delivery orders for items in BSM shall be issued using the PIIN designated by the issuing ICP as the true basic contract PIIN. In addition, for legacy issued (existing) corporate contracts, the contract administrator for the basic contract should issue an administrative modification to advise the vendor that future delivery orders may be received from different ordering office with the same PIIN. The determination to issue the modification will be made on a case-by-case basis.

(b) Once all items on a corporate contract have converted from legacy to BSM, non-awarding ICP PIINs for corporate contract outline agreements, with two or more option years remaining should be changed in SAP to be compliant with DLAD 4.7003. The contractor shall be informed of the PIIN change in the modification/letter to exercise the option.

(c) The contracting officer of the basic corporate contract, at the time of award, shall immediately disseminate a copy of the contract to each ICP that has items on the contract. The copy of the basic contract shall be provided to the acquisition specialist at each ICP who manages the outline agreement in SAP.

(d) For corporate contracts covered by SAP outline agreements, a separate outline agreement shall be loaded in the system by each ICP that issues a delivery order against the corporate contract. Each ICP will be responsible for loading and managing their outline agreement. The number and management responsibilities of outline agreements loaded into the system shall have the approval of the basic contract administrative contracting officer and of the supervisor of the acquisition specialist whose workload is affected.

(e) Acquisition specialists shall ensure that all supply planners, within their supply chains, who have items on the contract are informed of the contract terms for ordering, including any min/max order quantities, dollar values or any special terms needed for ordering.

(f) Modifications to the basic contract shall only be made by the contract administrator of the awarding activity for the basic contract. The contract administrator of the basic shall inform and supply a copy of all modifications to the contract administrators at the other ICPs. If a contract administrator at one of the other ICPs has a need for a modification to the basic contract, they should send that request to the contract administrator of the basic.

(g) When the Acquisition Specialist determines that there may be a need for more than one PIIN (other than exhaustion of SPIINs), the Specialist will coordinate with the Procurement Systems and Procedures Division to determine if there is a solution to the situation. Results will be documented in the contract file. Exceptions to the Single PIIN rule (other than exhaustion of SPIINs) must be approved by the Chief of the Systems and Procedures Division.