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DLAD PART 4 – ADMINISTRATIVE MATTERS



PART 4 – ADMINISTRATIVE MATTERS

TABLE OF CONTENTS

SUBPART 4.1 – CONTRACT EXECUTION

4.103 Contract clause.

SUBPART 4.2 – CONTRACT DISTRIBUTION

4.202 Agency distribution requirements.

SUBPART 4.5 – ELECTRONIC COMMERCE IN CONTRACTING

4.502-90 Electronic order transmission.

SUBPART 4.6 – CONTRACT REPORTING

4.603 Policy.

SUBPART 4.8 – GOVERNMENT CONTRACT FILES

4.802 Contract Files.

SUBPART 4.11 – CENTRAL CONTRACTOR REGISTRATION

4.1103 Procedures.

SUBPART 4.13 – PERSONAL IDENTITY VERIFICATION

4.1301 Contract Clause.

4.1302 Acquisition of approved products and services for personal identity verification.

4.1303 Contract Clause.

SUBPART 4.70 – UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

4.7003 Basic PII number.

4.7004 Supplementary PII Numbers.

SUBPART 4.71 – UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM

4.7103-1 Criteria for establishing.

4.7103-2 Contract Subline Items.

SUBPART 4.1 – CONTRACT EXECUTION

4.103-90 Contract clause.

Use clause 52.204-9004, Administrative Deselect, if a clause used in the solicitation has been determined not applicable for award.

SUBPART 4.2 – CONTRACT DISTRIBUTION

(Revised March 12, 2012 through PROCLTR 2012-26)

4.202 Agency distribution requirements.

4.202(1)(ii)(A) (FARS DEV 02-08, PERMANENT)

The Defense Distribution Depots do not need to be provided written copies of contracts that are awarded in SAMMS and require destination acceptance.

4.202-90 Agency distribution requirements.

Use clause 52.204-9005, Distribution of Contract to Agent, in solicitations when it is needed to supply a copy of the contract to a foreign contractor’s U.S. agent.

4.202-91 Local contract distribution.

SUBPART 4.5 – ELECTRONIC COMMERCE IN CONTRACTING

4.502-90 Electronic order transmission.

Clause 52.204-9002, Solicitation Provisions and Contract Clauses Statement, is mandatory for all solicitations and awards.

Use 52.204-9001 in all LTC solicitation/awards in which electronic ordering (or Automated Outline Agreements) may be utilized for issuing delivery orders. EDI does not apply to AutoIDPOs.

SUBPART 4.6 – CONTRACT REPORTING

4.602 General.

See DFARS PGI 204.602 for additional information on the Federal Procurement Data System (FPDS) pertaining to helpful documents, user’s manual and procedures for resolving technical issues pertaining to the various Contract Writing Systems or policy issues relating to FPDS.

4.603 Policy.

4.604 Responsibilities.

See DFARS 204.604 for responsibilities in reporting to FPDS.

4.606 Reporting Data.

In addition to FAR 4.606, follow the procedures at DFARS PGI 204.606 for reporting data to FPDS. DD Form 350s and DD Form 1057s have been replaced with contract action reports (CARs). Guidance to find data elements for a CAR can be found at PGI 204.602(1) and 204.602(1)(i).

SUBPART 4.8 – GOVERNMENT CONTRACT FILES

4.802 Contract files.

4.802 (f)(S-90)

SUBPART 4.11 – CENTRAL CONTRACTOR REGISTRATION

4.1103 Procedures.

SUBPART 4.13 – PERSONAL IDENTITY VERIFICATION

4.1301 Contract clause.

4.1302 Acquisition of approved products and services for personal identity verification.

4.1303 Contract clause.

Use the clause 52.204-9000, Contractor Personnel Security, in solicitations and contracts that contain FAR 52.204-9, Personal Identity Verification of Contractor Personnel, when contract performance require contractors to have routine access to a federally-controlled facility and routine access to a federally-controlled information system. Contractors that require only intermittent access (e.g. short term (i.e. less than six months) require coordination with the office of counsel and the local security office.

SUBPART 4.70 – UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

(Revised December 21, 2011 through PROCLTR 2012-13)

4.7003 Basic PII number.

4.7003-90 Basic procurement instrument identification number (PIIN).

4.7004-90 Supplementary PIINs.

SUBPART 4.71 – UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM

4.7103-1 Criteria for establishing.

4.7103-2 Surge and sustainment contract line-items.

4.7103-2 Numbering procedures.

4.7104-1 Solicitation and award documents in business system modernization (BSM) and base operations support system (BOSS).

4.7104-2 Numbering procedures.

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