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DLAD APPENDIX C - SOURCE SELECTION PROCEDURES

1.1

Purpose

1.2

Best-Value Continuum

1.3

Applicability

1.4

Source Selection Team Roles and Responsibilities

1.5

Program Management/Requirements Office Roles and Responsibilities

2.1

Conduct Acquisition Planning

 

2.2

Develop a Source Selection Plan

2.3

Develop the Request For Proposal

No DLA Text

2.4

Release the Request For Proposal

No DLA Text

3.1

Evaluation Activities

3.2

Documentation of Initial Evaluation Results

3.3

Award without Discussions

3.4

Discussion Process

3.5

Final Proposal Revisions

3.6

Documentation of Final Evaluation Results

3.7

Conduct and Documentation of Comparative Analysis

3.8

Best-Value Decision

3.9

Source Selection Decision Document

3.10

Debriefings

4.9

Rationale and justification.

4.23

Clearance documentation.

5.23

Proposal Analysis Report (PAR).

5.24

Uncertainty

A

Lowest Price Technically Acceptable Source Selection Process

No DLA Text

B

Debriefing Guide

No DLA Text

SECTION TITLE( Subsections may be added if required)

Page Number

1.0 BACKGROUND AND OBJECTIVES

 

2.0 ACQUISITION STRATEGY

3.0 SOURCE SELECTION TEAM (SST)

 
   

    4.0 COMMUNICATIONS

 

5.0 EVALUATION FACTORS AND SUBFACTORS

6.0 DOCUMENTATION

 

7.0 SCHEDULE OF EVENTS

8.0 NON-GOVERNMENT PERSONNEL

9.0 SECURING SOURCE SELECTION MATERIALS

 

SSP Attachment 1 – Source Selection Organization

SSP Attachment 2 – SSAC Membership (if used)

SSP Attachment 3 – SSEB Membership

SSP Attachment 4 – Relevant excerpts from Section L

SSP Attachment 5 – Relevant excerpts from Section M

 
 
 
 
 
 

Event

Date*

1. SSA Delegation Approved

 

2. Business Clearance (Review and Approval)

17 - 27 days for DLA HQs or DPAP ($1B)

3. SSA approves Source Selection Plan

 

4. Formal Solicitation Release

 

5. Proposals Received

30-60 days after Solicitation Release

6. Initial Evaluations Completed

Allow X to X days per proposal

7. SSEB Initial Evaluation/Competitive Range Briefing to SSA (if briefing requested)

X to X days after Initial Evaluations Complete

8. Release ENs

Within 1 or 2 days after Event #6

9. Receive responses to ENs

Normally not more than 10 days after Event #7

10. Evaluate EN Responses

Normally not more than 2 days per proposal

11 Final Proposal Revision (FPR) Release Briefing to SSA (if briefing requested)

Within X days after Event #9

12. Issue FPR Requests

Within X days after Event #10

13. FPRs Received

7 - 10 days after Event #11

14. Finalize SSEB Evaluation / Prepare Briefing to SSAC (if briefing requested)

Within X days after Event #12

15. Draft Proposal Analysis Report (PAR)

Work incrementally as information becomes available

16. Contract Clearance (Review and Approval)

Allow 1 to 2 days per proposal; dependent on the number of proposals & complexity of action

17. Finalize SSAC Analysis and Brief SSA (if briefing requested)

Within X-X days after Event #15

18. SSA Decision (See Note)

3 to 5 days after Event #16

19. Finalize Source Selection Decision Document (SSDD)

1 to 3 days after event #17

20. Business Clearance (Review and Approval)

17 - 27 days for DLA HQs or DPAP ($1B)

21. 1279 Report

3 days, or more, prior to contract award

22. Contract Award

At least 3 to 5 days after Event #18

23. Debriefings (if requested)

See FAR 15.503, 15.505, and 15.506 for time frames after Event #19

OFFEROR:

οo INITIAL EVALUATION οo FINAL EVALUATION

TECHNICAL/TECHNICAL CAPABILITY

TECHNICAL RATING:

οo BLUE (Outstanding) οo PURPLE (Good) οo GREEN (Acceptable) οo YELLOW (Marginal) οo RED (Unacceptable)

NARRATIVE: [Include strengths, uncertainties, and deficiencies (material failure to meet Government requirement). Explain how proposal exceeds or fails to meet requirement. If it exceeds the requirement, explain how it benefits the Government ]

RISK RATING (IF EVALUATED SEPARATELY): Indicate risk rating of low, moderate, high, or unacceptable for each subfactor, if used, and include weaknesses and deficiencies. Explain how each increase of risk contributes to the rating considering the potential for disruption of schedule, increased cost, or degradation of performance:

οo LOW οo MODERATE οo HIGH

PAST PERFORMANCE

ASSESSMENT:

οo SUBSTANTIAL CONFIDENCE οo LIMITED CONFIDENCE

οo SATISFACTORY CONFIDENCE οo NO CONFIDENCE οo UNKNOWN CONFIDENCE

NARRATIVE:

PRICE / COST (Select appropriate)

TOTAL PRICE / COST: $ _______________

NARRATIVE:

EXCHANGES WITH OFFERORS

______ ______________________________________ ______________________________________

SIGNATURE (Contracting Officer) SIGNATURE (Lead Evaluator)

SUMMARY: [Description of issue in question and specific request for additional/supplemental information needed to clarify or correct the issue. Include references to the solicitation if necessary.]

1.1. BACKGROUND.

     

FACTOR/PERIOD

3/08-3/09

4/09-3/10

4/10-3/11

Technical Performance

Rating

Rating

Rating

Schedule Control

Rating

Rating

Rating

Quality

Rating

Rating

Rating

Price

Rating

Rating

Rating

N/A

U

M

S

V

E

1. Extent to which the Company’s products and/or services met the specification /performance requirements:

           

2. Configuration management (first product delivered same as last):

           

3. Quality of Completed Product:

           

4. Overall management of subcontracting efforts:

           

5. Quality of technical manuals or commercial manuals:

           

6. Customer’s Satisfaction with warranty response times and corrective actions:

           

7. Adequate number of dedicated resources for your program:

           

8. Timely recognition and notification of administrative, engineering, production, problems affecting the program:

           

9. Company performed independently without significant customer direction/oversight?

           

10. Monitoring of program schedules and critical milestones:

           

11. Completed work on time:

           

12. Company demonstrated positive responsiveness to unscheduled requirements or contract changes:

           

13. Ability to meet forecasted cost and perform within contract costs.

           

14. Ability to meet delivery dates.

           

15. Ability to meet or exceed small business and small disadvantage business goals set forth in the approved subcontracting plan.

           

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

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