# DLAD PGI PART 32 – CONTRACT FINANCING

- DLAD PGI PART 32 – CONTRACT FINANCING

- PGI SUBPART 32.9 – PROMPT PAYMENT

- PGI 32.905(c)(S-90)(1)(ii) Transporter proof of delivery procedural guidance.

- PGI 32.908-90(e) Constructive acceptance.

DLAD PGI PART 32 – CONTRACT FINANCING

PGI SUBPART 32.9 – PROMPT PAYMENT

(Revised March 18, 2013 through PROCLTR 2013-37)

PGI 32.905(c)(S-90)(1)(ii) Transporter proof of delivery procedural guidance.

(A) Contract terms are as follows:

(1) Designate “inspection” and “acceptance” as “other;” and

(2) Designate the “Acceptor at Other” Department of Defense activity address code (DoDAAC) as follows:

(i) If “issue by” DoDAAC is SPM1 or SPE1, use SP1001.

(ii) If “issue by” DoDAAC is SPM2 or SPE2, use SP2001.

(iii) If “issue by” DoDAAC is SPM3 or SPE3, use SP3001.

(iv) If “issue by” DoDAAC is SPM4A1 or SPE4A1, use SP4001.

(v) If “issue by” DoDAAC is SPM5 or SPE5, use SP5001.

(vi) If “issue by” DoDAAC is SPM7L1 or SPE7L1, use SP7001.

(vii) If “issue by” DoDAAC is SPM7M1 or SPE7M1, use SP7001.

(viii) If “issue by” DoDAAC is SPM8 or SPE8, use SP8001.

(B) Financial customer liaison (FCL) and supply chain responsibilities are as follows:

(1) The FCL will initiate a request to the contractor for proof of delivery as appropriate in accordance with procure to pay (P2P) process cycle memorandum (PCM) 11, blocked invoice. When a contractor resubmits the wide area work flow (WAWF) receiving report (RR) with TPD documentation attached, the FCL will review the documentation to determine if sufficient information is provided to adequately demonstrate customer receipt. If not, the FCL will respond to the contractor and identify the additional information that must be submitted. If the documentation is satisfactory, and no discrepancy notification has been submitted by the customer, the FCL will accept the supplies in WAWF. This will generate a transaction resulting in the posting of a goods receipt in the enterprise business system (EBS), which will allow the payment process to begin.

(2) The customer is still required to submit the material receipt acknowledgement (MRA), and supply chains shall continue to ensure that follow up action is taken by appropriate personnel to obtain the MRA from the customer when it is not provided.

PGI 32.908-90(e) Constructive acceptance.

(1) The buyer shall fill in the blank based on the requisition’s stated number of calendar days needed for acceptance. The buyer may question the need for extending the period for constructive acceptance and ask for justification from the requiring activity.

(2) The following matrix can be used to determine the number of days needed for constructive acceptance based on the inspection code cited on the requisition. Contracting officers may use a different period than those stated in the table, if a more appropriate period is determined.

Constructive Acceptance Matrix Nonnuclear

Inspection level | Standard acceptance days allowed
1 | 40
2 | 60
3 | 25
4 | 7
5 | 60
6 | 7
7 | 30

Code definitions for inspection level:

1 – All non-nuclear level 1 material. Inspection is in accordance with applicable receipt inspection procedure (RIP).

2 – Non-nuclear level 1 material for which an RIP is invoked.

3 – Non-nuclear level 1 material with no RIP, but technical receipt inspection is desired.

4 – General receipt inspection-all items not covered above.

5 – Used to identify class 3 or 4 industrial plant equipment which is to be inspected at the end use location by code 380 personnel.

6 – To be determined by DLA Land and Maritime

7 – Hazardous material, as defined in the technical data.