# DLAD PART 42 – CONTRACT ADMINISTRATION

- SUBPART 42.2 – ASSIGNMENT OF CONTRACT ADMINISTRATION

- 42.202 Assignment of contract administration.

- SUBPART 42.3 – CONTRACT ADMINISTRATION OFFICE FUNCTIONS

- 42.302 Contract administration functions.

- SUBPART 42.5 – POSTAWARD ORIENTATION

- 42.501(e)(S-90) Post award orientation agendas.

- SUBPART 42.11 – PRODUCTION SURVEILLANCE AND REPORTING

- 42.1103-90 Policy.

- 42.1107 Contract clauses.
- 42.1190 Contract acceleration/status requests.

- SUBPART 42.13 – SUSPENSION OF WORK, STOP-WORK ORDERS, AND GOVERNMENT DELAY OF WORK

- 42.1305 Contract clauses.

- 42.1305-90 Use 52.242-9006 in solicitations and contracts for medical equipment requiring installation at destination.

- SUBPART 42.14 – TRAFFIC AND TRANSPORATION MANAGEMENT

- 42.14(90) Use the clause at 52.242-9001 in solicitations and contracts for Federal Supply Group (FSG) 34, industrial plant equipment (IPE), whether for new procurements or rebuild/remanufacture/retrofit.
- 42.14(91) Use the clause at 52.242-9002 in subsistence acquisitions for MRE and tray pack semi-perishable items.

- 42.14-92 Notice of availability.

- SUBPART 42.72 – CONTRACTOR MATERIAL MANAGEMENT AND ACCOUNTING SYSTEM.

- 42.7204(90) Use 52.242-9010 in subsistence acquisitions for MRE and tray pack semi-perishable items.

- SUBPART 42.74 – TECHNICAL REPRESENTATION AT CONTRACTOR FACILITIES

- 42.7400(a)(90) Use 52.242-9008 in C&T solicitations and contracts for research and development conducted under the DLA Apparel Research Network (ARN) program when the contracting officer’s technical representative (COTR) will be authorized to issue technical direction letters (TDL) to the contractor.

PART 42 – CONTRACT ADMINISTRATION

(Revised November 7, 2013, through PROCLTR 2014-20)

TABLE OF CONTENTS

SUBPART 42.2 – CONTRACT ADMINISTRATION SERVICES

42.202 Assignment of contract administration.

SUBPART 42.3 – CONTRACT ADMINISTRATION OFFICE FUNCTIONS

42.302 Contract administration functions.

SUBPART 42.5 – POSTAWARD ORIENTATION

42.501 General.

SUBPART 42.11 – PRODUCTION SURVEILLANCE AND REPORTING

42.1103-90 Policy.

42.1107 Contract clause.

42.1190 Contract acceleration/status requests.

SUBPART 42.13 – SUSPENSION OF WORK, STOP-WORK ORDERS, AND GOVERNMENT DELAY OF WORK

42.1305-90 Contract clauses.

SUBPART 42.14 – TRAFFIC AND TRANSPORATION MANAGEMENT

42.14 Traffic and transportation management.

SUBPART 42.72 – CONTRACTOR MATERIAL MANAGEMENT AND ACCOUNTING SYSTEM.

42.7204 Contract clauses.

SUBPART 42.74 – TECHNICAL REPRESENTATION AT CONTRACTOR FACILITIES

42.7400 General.

SUBPART 42.2 – ASSIGNMENT OF CONTRACT ADMINISTRATION

(Revised November 7, 2013 through PROCLTR 2014-20)

42.202 Assignment of contract administration.

(a) Use 52.242-9009, in Subsistence acquisitions for Meals, Ready-to-Eat (MRE) and tray pack semi-perishable items.

(b) Insert the clause at 52.242-9013 in contracts for medical, clothing/textile and subsistence items when inspection is at source. Do not use in acquisitions for perishable subsistence items.

SUBPART 42.3 – CONTRACT ADMINISTRATION OFFICE FUNCTIONS

(Revised October 10 through PROCLTR 2014-77)

42.302 Contract administration functions.

Contract Management Plans (CMPs) (see 7.105(b)(19)(S-90) are required for all Tailored Logistics Support Contracts (17.95) and long-term contracts (LTCs) that contain provisions for repricing during the contract term (16.190). Administration of these contracts must be in accordance with the CMP.

(a)(13)(B)(2) Contracting officers shall designate the payment office as DoD Activity Address Code (DoDAAC) SL4701 for Enterprise Business System (EBS) contracts, with the following exceptions:

(i) Use DoDAAC HQ0337 when DCMA will perform contract administration in Canada in accordance with DFARS PGI 225.870 (See the Federal Directory of Contract Administration Services (Fed DCAS) at https://pubapp.dcma.mil/CASD/browse_CasdPaymentOfficeReport.do?jboEvent=Search).

(ii) Use the payment code for the cognizant Defense Finance and Accounting System (DFAS) payment office as specified in the Federal Directory of Contract Administration Services Components (https://pubapp.dcma.mil/CASD/main.jsp) for all contracts with contract financing (e.g., progress payments, performance based payments, etc.).

(iii) Use DODAAC HQ0104 for contracts with multiple Lines of Accounting (a mix of DLA and from the military services or other non-DLA activities, such as the Army, Navy, Air Force, Marines, Air National Guard, FEMA, NASA, and DHS.

SUBPART 42.5 – POSTAWARD ORIENTATION

42.501(e)(S-90) Post award orientation agendas.

Post award orientation agendas should include discussion of dispute avoidance, early dispute resolution, and alternative dispute resolution.

SUBPART 42.11 – PRODUCTION SURVEILLANCE AND REPORTING

(Revised November 7, 2013 through PROCLTR 2014-20)

42.1103-90 Policy.

For all contracts, the post-award acquisition specialist is responsible for the actions shown below:

(a) Performing analysis and resolving post-award requests from the supply planner or customer account specialist (CAS), to ensure correct products are delivered and to achieve current timeline, accuracy, customer satisfaction and administrative and production lead time (ALT/PLT) targets;

(b) Negotiating settlements for contractual changes that are beneficial to the Government in terms of costs and conditions within current timeline targets;

(c) Monitoring vendor performance to ensure compliance with terms and taking action for non-compliance; and

(d) Applying DLA business practices, in coordination with the supply planner or customer account specialist, in contract termination decisions for convenience or default if requirements change or vendors fail to perform.

42.1107 Contract clauses.

Use 52.242-9005 in solicitations and contracts for perishable medical items being shipped by commercial carrier except those to air and water terminals for movement via the Defense Transportation System.

42.1190 Contract acceleration/status requests.

When it is determined that a customer’s need date may require a shorter delivery, the supply planner or the customer account specialist will follow the policies and processes for expediting delivery in Cross-Process Policy Memorandum CP-12-001, Sales Order Expedite and Customer Inquiry Policy, dated December 11, 2012 (available on eWorkplace, Logistics Operations (J3), Shared Documents, J3 Policies and Procedures, Cross Process).

SUBPART 42.13 – SUSPENSION OF WORK, STOP-WORK ORDERS, AND GOVERNMENT DELAY OF WORK

42.1305 Contract clauses.

42.1305-90 Use 52.242-9006 in solicitations and contracts for medical equipment requiring installation at destination.

SUBPART 42.14 – TRAFFIC AND TRANSPORATION MANAGEMENT

42.14(90) Use the clause at 52.242-9001 in solicitations and contracts for Federal Supply Group (FSG) 34, industrial plant equipment (IPE), whether for new procurements or rebuild/remanufacture/retrofit.

42.14(91) Use the clause at 52.242-9002 in subsistence acquisitions for MRE and tray pack semi-perishable items.

42.14-92 Notice of availability.

Use clause 52.242-9012 in clothing and textiles, medical and subsistence acquisitions with shipments to the Federal Republic of Germany for foreign military sales where a notice of availability is required. The contract specialist shall fill-in needed text.

SUBPART 42.72 – CONTRACTOR MATERIAL MANAGEMENT AND ACCOUNTING SYSTEM.

42.7204(90) Use 52.242-9010 in subsistence acquisitions for MRE and tray pack semi-perishable items.

SUBPART 42.74 – TECHNICAL REPRESENTATION AT CONTRACTOR FACILITIES

42.7400(a)(90) Use 52.242-9008 in C&T solicitations and contracts for research and development conducted under the DLA Apparel Research Network (ARN) program when the contracting officer’s technical representative (COTR) will be authorized to issue technical direction letters (TDL) to the contractor.