# NMCARS

ANNEX 15 – UAC/RATIFICATION REPORTS

Format. A formatted spreadsheet is available on the ASN(RDA) Policy website http://www.secnav.navy.mil/rda/Pages/NMCARS.aspx .

Field Name | Description
Ratification Number | The numbering format shall consist of (e.g. First reported FY16 NAVSEA action: N00024-16-UAC-001): (A) Organization Unit Identification Code-; (B) FY when UAC reported-; (C) The acronym ”UAC”-; (D) A consecutive 3-digit numeric identifier.
Status | Open or Closed. No other entries are acceptable. If an action was initially reported as a UAC and later determined to not be a ratification action, the item should be reported as closed.
Date Opened | The date the item was determined to be a UAC. Acceptable dates include the date: an invoice is received; an employee reports the action; or, the date the action is determined to be a UAC.
Date Closed | The date the ratification is complete or, if not a ratification, the date the item is deemed as other than a ratifiable action. Acceptable dates are the date of the order, contract/modification, or credit card action.
HCA | The HCA reporting the UAC. Acceptable entries are: HQMC I&L, MCSC, MSC, NAVAIR, NAVFAC, NAVSEA, NAVSUP, ONR, SPAWAR, or SSP.
NAVSUP BSO | For use by NAVSUP only. All others leave blank.
Person Committing the UAC | The name of the person committing the UAC.
Contractor | The name of the contractor performing the UAC.
Contractor’s CAGE | The Contractor’s CAGE code.
Previous UAC? | Yes or No. Answer based on whether or not the person or contactor committing or performing the UAC has done so previously.
Disciplinary Action? | Yes or No.
Product and Service Code (PSC) | The applicable PSC associated with the product/service provided/received in the ratification.
Description | A short description of the product/service involved and the circumstances involved in performing the UAC.
Amount Reported | Dollar amount of the reported UAC.
Amount Ratified | Dollar amount of the ratification (if ratified).
Contracting Officer | Contracting Officer’s name.
Ratifying Official | Ratifying Official’s name.
Additional Info | Any clarifying or explanatory information deemed necessary by the reporting activity.