# AFARS PART 5104

Subpart 5104.1 -- Contract Execution

- 5104.103 -- Contract clause.

Subpart 5104.2 -- Contract Distribution

- 5104.202 -- Agency distribution requirements.

Subpart 5104.4 -- Safeguarding Classified Information Within Industry

- 5104.403 -- Responsibilities of contracting officers.

Subpart 5104.5 -- Electronic Commerce in Contracting

- 5104.502 – Policy.

Subpart 5104.6 -- Contract Reporting

- 5104.601 – Record requirements.
- 5104.670 -- Contract action reporting requirements.

- 5104.670-3 -- Contracting office responsibilities.
- 5104.670-6 -- Types of DD Form 350 Reports.
- 5104.670-90—Report formats.

Subpart 5104.70 -- Uniform Procurement Instrument Identification Numbers

- 5104.7000 -- Scope
- 5104.7003 -- Basic PII number.

AFARS -- Part 5104
Administrative Matters

Subpart 5104.1 -- Contract Execution

5104.103 -- Contract clause.

If a contract or modification must be approved by any officer or official other than the contracting officer, use the clause in FAR 52.204-1, Approval of Contract.

Subpart 5104.2 -- Contract Distribution

5104.202 -- Agency distribution requirements.

(S-90) Distribute a copy of contracts for utility services and communications to General Services Administration/Public Buildings Service, Office of Procurement, Public Utilities Service Division (PPU), Room 7322, GSA Building, 18th & F Streets NW, Washington DC 20405. [AFARS Revision #21, dated May 22, 2007]

Subpart 5104.4 -- Safeguarding Classified Information Within Industry

5104.403 -- Responsibilities of contracting officers.

(S-90) Use the procedures in Army Regulation (AR) 380-5 when procedures apply to a classified acquisition. It is Army policy that the Security Manager, as the authorized representative, must sign the DD Form 254. [AFARS Revision #21, dated May 22, 2007]

Subpart 5104.5 -- Electronic Commerce in Contracting

5104.502 – Policy.

(S-90) All contracting offices will post all solicitations to the Army Single Face to Industry (ASFI) Acquisition Business website (https://acquisition.army.mil/asfi/). The ASFI provides industry partners with a single Army entry point and a simplified method for conducting new business opportunities searches. The ASFI sends data to the Department of Defense (DoD) Business Opportunities website (http://www.dodbusopps.com/). Consequently, vendor search capabilities improve across the entire DoD. Army industry partners are encouraged to register in AFSI for submission of proposals via the secure bid response system. In addition, the Federal Business Opportunities (FedBizOpps) website (http://www.fedbizopps.gov/) is designated as the electronic government wide entry point for information on government contracts over $25,000. All qualifying notices and access to solicitations shall be posted to the FedBizOpps website. [AFARS Revision #21, dated May 22, 2007]

Subpart 5104.6 -- Contract Reporting

5104.601 – Record requirements.

(S-90) Contract reporting on the DD Form 350 and DD Form 1057 will be in accordance with procedures and policies developed by the Business Systems Management Directorate of the Army Contracting Agency (Attn: SFCA-BS). [AFARS Revision #005, dated September 27, 2002] [AFARS Revision #21, dated May 22, 2007]

5104.670 -- Contract action reporting requirements.

See DFARS PGI 204.670. [AFARS Revision #21, dated May 22, 2007]

5104.670-3 -- Contracting office responsibilities.

(a) (2) Within one day after the date dollars were actually obligated or deobligated, the contracting activity must electronically record, edit, and correct all Army contract actions reported on DD Forms 350 and 1057. These transactions must be edited in accordance with the instructions developed by DoD/Washington Headquarters Services/Director for Information Operations and Reports and the Business Systems Management Directorate of the U.S. Army Contracting Agency (Attn: SFCA-BS). See 5104.670-7. [AFARS Revision #005, dated September 27, 2002]

(ii) The Army data collection point must give written notice if the normal due date for September is extended for any year. [AFARS Revision #005, dated September 27, 2002]

(3) See 5153.204-70(a)(1)(ii) and (iii).

(5) A copy of the submitted DD Form 350 must be included in the contract file; however, contract file copies of DD350 transactions submitted electronically do not require a signature.

(b) (1) Prepare a DD Form 1057 on an annual basis, not monthly, for Military Advisory Assistance Groups (MAAGS), Missions and Military Groups.

(2) See 5104.670-7.

(3) Once a DD Form 1057 is successfully submitted and accepted by the data collection point, no changes may be made to the report. All changes must be included in the following month’s report. If the data collection point returns the DD Form 1057 for correction because of editing errors, a corrected DD Form 1057 may be submitted.

5104.670-6 -- Types of DD Form 350 Reports.

(b) (1)

(v) Consolidate by reporting the transactions for each Principal Place of Performance (Block B6A) on a separate DD Form 350 for each of the following Service Codes (Block B12A): S111, S112, S114 and S119. Details of special coding for these transactions are given in Part 53 under the instructions for those blocks requiring special coding.

5104.670-90—Report formats.

Transmit all contracting actions for a calendar month to arrive at the Business Systems Management Directorate of the U.S. Army Contracting Agency (Attn: SFCA-BS) by the tenth day of the following month. Unless an exception is granted, all data must be electronically submitted. Written requests for annual exceptions to electronic submission of data must be submitted so as to be processed and approved by the Business Systems Management Directorate of the U.S. Army Contracting Agency, (SFCA-BS) prior to 1 October of each fiscal year. [AFARS Revision #005, dated September 27, 2002]

Subpart 5104.70 -- Uniform Procurement Instrument Identification Numbers

5104.7000 -- Scope

(b) Army contracting activities shall follow the DFARS procedures for numbering all solicitations, contracts and related instruments.

5104.7003 -- Basic PII number.

(a) Elements of a number.

(3) Position 9.

(xxvi) Army Materiel Command contracts with Government-Owned Contractor-Operated (GOCO) plants.