# AFFARS MP5317.7404-3

#### Mandatory Procedure

MP5317.7404-3
Definitization Schedule

March 2009

MP5317.7404-3 Definitization Schedule.
(a) Undefinitized Contract Actions (UCA) approval authorities shall establish procedures for field offices to track UCAs as defined in DFARS 217.7401(d) and DFARS 217.7402, to the maximum extent practicable, and submit a written report to them for any UCA that is not definitized within 180 days after the contractor submits a qualifying proposal. The UCA approval authority must report to SAF/AQCK, safaqck.workflow@pentagon.af.mil, within 3 business days any UCA not definitized within 180 days. Quarterly updates are required until the action is definitized. The report shall be submitted in the UCA Report format described in paragraph MP5317.7404-3(e) below. The report shall list each UCA, rationale why it was not definitized within the allotted timeframe, and a new definitization date. The rationale shall be provided in the “Comment” section of the UCA Report Format. Do not include UCAs covered by Contracting Policy Memo 03-C-13, Undefinitized Contract Actions and Contingency Operations in Support of Operation Iraqi Freedom, or similar memos that invoke the exceptions at DFARS 217.7404-5(b).

(c) Contracting officers shall document the contract file with the justification for the delay, and prepare a new milestone schedule if the DFARS definitization schedule milestones are surpassed.

(d) SAF/AQCK will submit semi-annual Consolidated UCA Reports in the format described in MP5317.7404-3(e) below for UCAs with an estimated value of more than $5M to OUSD(AT&L), Director, Defense Procurement, Acquisition Policy, and Strategic Sourcing.

(e) UCA Report Format:

Contract # (with TO/DO) # as appropriate | Date UCA awarded and Reason | Amount Obligated (% of NTE) | Date of Scheduled Definitization | # Days Past Scheduled Definitization Date | Date of Definitization Modification | Date Qualifying Proposal Received | Comments