# AFFARS IG5336.9201-ch2

CHAPTER 2
Acquisition Planning

2.1 Introduction. Acquisition planning is the single most important phase of the procurement process because the decisions made during this phase shape the direction, eventual outcome and success of the procurement. An AP is a permanent record, or roadmap, of the decisions bearing on the strategy undertaken. It answers the "who-what-when-where-why-how" of the planning process by providing the facts and rationale supporting the technical and business judgments. We developed the Construction Acquisition Planning Matrix (Appendix 2-A) to assist the acquisition team in asking the “right questions.” Good planning involves developing an approach that includes how you are going to manage the contract upon award. Therefore, the matrix reflects both pre-award and post-award. The matrix is not intended as a checklist, but as a guide to planning.

The Construction Acquisition Planning matrix contains many questions that apply to the design phase of the project. We recommend you address these questions at the Title I A-E design phase or the In-House design phase.

FAR Part 7 advocates that acquisition planning begins as soon as the agency identifies its need. In some instances, this may be as early as the turnover of the 100% design and in others; it may be when funding availability is confirmed. Meet and talk with the stakeholders responsible to get all the acquisition and execution issues on the table. Stakeholders include the contracting officer, Small Business Office (and possibly the Small Business Administration), technical representative/engineer/inspector, and the facility occupant, and might include legal and environmental personnel, as well as the administrator or CO of a similar project.

A Construction Acquisition Plan Template is located at Attachment 2-1.