# MP5317.74 Undefinitized Contract Actions

#### Mandatory Procedure

MP5317.74
Undefinitized Contract Actions

[Revised October 27, 2010]

MP5317.7402 (S-90) Exceptions

To comply with the requirements described in DFARS 217.7402, SCOs or the SCCOs at ASC, ESC, AAC, and SMC shall provide notification to SAF/AQCK, safaqck.workflow@pentagon.af.mil, 30 days prior to the issuance of any UCA for a foreign military sale or congressionally mandated long-lead procurement contract that does not adhere to the policies and procedures described in DFARS 217.74. The notification shall include detailed rationale to support the determination. Any applicable special access program action shall be forwarded, through secure program channels, to SAF/AQCS, who will coordinate the notification through SAF/AQC.

MP5317.7404-3(S-91) Definitization Schedule
(a) (i) Undefinitized Contract Actions (UCA) approval authorities shall establish procedures for field offices to track all UCAs as defined in DFARS 217.7401(d) and DFARS 217.7402, to the maximum extent practicable.

(ii) The UCA approval authority must report to SAF/AQCK, safaqck.workflow@pentagon.af.mil, within 3 business days any UCA not definitized within 180 days from date of issuance of UCA. The report shall be submitted in the UCA Report format described in DFARS PGI 217.7405(2)(ii). The report shall also include detailed rationale as to why the UCA was not defnitized within the allotted timeframe (i.e., program requirements, receipt of qualifying proposal, audits, etc.), impacts to the program, and a revised estimated date of UCA definitization with a milestone schedule. Monthly updates to the report are required until the action is definitized.

(b) Contracting officers shall document the contract file with the justification for the delay and the revised definitization milestone schedule.

MP5317.7405(b)(S-92) Plans and Reports

To comply with the semi-annual UCA reporting requirements described in DFARS 217.7405, SAF/AQCK will request all SCOs to submit their semi-annual UCA Management Reports for UCAs with an estimated value of more than $5M in the format described in DFARS PGI 217.7405(2)(ii) to SAF/AQCK, safaqck.workflow@pentagon.af.mil. SAF/AQCK will consolidate the UCA Reports and submit the consolidated report to OUSD (AT&L), Director, Defense Procurement and Acquisition Policy no later than April 30 and October 31 of each year.