# IGCC-502(a)(3) Sustainment Phase Actions

Informational Guidance

IGCC-502(a)(3)
Sustainment Phase Actions

April 2010

A. Contingency contracting activities during the sustainment phase.

(i) Sustainment contracting provides contracting support from the completion of the build-up phase and through the duration of the contingency. The purchasing activity may expand into items for additional Morale, Welfare, and Recreation (MWR) supplies, equipment and services, additional office supplies, tools, and equipment. Contingency contracting operations will focus on the business advisor role, file documentation, cost reduction, contract closeout, and other efficiencies.

(ii) Requirements will be consolidated whenever possible to achieve the economies of quantity buying.

(iii) As requirements become better defined, longer term contract arrangements may be established, such as indefinite quantity and requirements contracts. Emphasis should be on using performance based statements of work to avoid unnecessary costs and contracting with reliable sources at reasonable prices.

(iv) Agreements may be established with other Services to share contract arrangements such as transportation, laundry, etc.

(v) Procedures will be established to acquire local purchase items that are not available in the area of responsibility (AOR). Alternatives to consider are:

a. Stateside support from the unit home base;

b. Contracting offices in the vicinity of the deployment, but outside the AOR;

c. A stateside location to receive, process, and forward items to the deployment site;

d. Army Air Force Exchange Service (AAFES) or Navy Exchange Service (NES), if available at the deployment site; and

e. Document all contracting actions in sufficient detail to provide an audit trail of the acquisition. Include the Purchase Request (PR), award document, justification of fair and reasonable price (if required), receiving reports, invoices, and final payment vouchers.