# IGCC-502(a)(2) Build-up/Reception, Staging, Onward Movement, And Integration (RSOI) Phase Actions

Informational Guidance

IGCC-502(a)(2)
Build-up/Reception, Staging, Onward Movement, And Integration (RSOI) Phase Actions

April 2010

A. Contingency contracting activities during the build-up/RSOI phase.

(i) During the build-up phase of a contingency contracting deployment, Contingency Contracting Officers will generally be heavily involved in supporting the bed down of arriving forces. In this phase, additional contracting personnel may arrive with the assigned unit to augment initial contracting teams. Contracting members from home bases should replace those members located at the site to support initial bed down activities. Establish as early as possible a responsive purchasing system. A responsive purchasing system shall include:

a. Requirements requisitioning controls. Implement procedures acceptable to the assigned commander (e.g. AEW/CC, EMSG/CC). These procedures need to address:

1. Formats for requisitions such as DD Form 1348-6, DOD Single Line Item Requisition System Document, and AF Form 9, Request for Purchase, or other field purchase request forms;

2. Approval authority; and

3. Finance and supply coordination.

b. Funding and Disbursing. Implement procedures with the finance staff to ensure funds are available to pay for purchases. Where AF Form 616, Fund Cite Authorization, is used for short-term contingencies, instructions shall be followed to properly record transactions. Instructions should identify any restrictions on equipment or services that are not properly chargeable to the appropriations cited on the AF Form 616.

1. CCOs should not be assigned as paying agents of the Accounting and Finance Office (AFO). This improves internal controls over the distribution of funds to the contractor, avoids a potential conflict of interest for the CCO and reduces the CCO’s exposure to personal legal liability.

2. Security forces shall be notified when a significant amount of cash ($10,000) is to be moved (DOD FMR 7000-14R, Vol. 5, Chap 3).

c. Purchasing methods. SF44 (Purchase Order—Invoice Voucher), cash, Government-wide purchase cards, and simplified acquisition procedures are the primary tools for purchasing over-the-counter supplies and services during the initial days of the build-up. BPAs should be issued to several suppliers offering items of the same type as soon as possible to expedite ordering.

1. Individuals in functional areas should be appointed, trained, and authorized to place calls against pre-priced BPAs.

2. Where cash is used, the SF 44 shall be completed as a receipt to document the transaction and shall be clearly marked to show that payment was made in cash to preclude duplicate payment to the supplier.

3. Government-wide Purchase Card procedures may be implemented to permit decentralized purchasing of small dollar items during extended contingencies.

d. Non-appropriated fund (NAF) contracting. Implement procedures acceptable to the assigned Commander and Chief of Services that address:

1. Formats for NAF contracting, such as AF Form 9 and AF Form 2209, Non-appropriated Fund Order for Supplies or Services. AF Form 2209 is available at the AFNAFPO website;

2. Approval/Signature authority for NAF Contracting;

3. Use of cash to make local purchases of supplies and resale merchandise;

4. Use of BPAs and concession contracts.