# IGCC-301(b)(2)A Contracting Site Surveys

Informational Guidance

IGCC-301(b)(2)A
Contracting Site Surveys

April 2010

The following topics should be addressed in the contracting portion of site surveys. It is not an all inclusive list. Items may be added as required to meet unit specific needs.

(a) Update information concerning potential contracting sources in the deployment area, including information from the U.S. Embassy, Consulate, Air Attaches, and/or other Government agencies operating in the same area. Typically, these agencies can assist with:

1. Providing a local interpreter or recommending a vetted source;

2. Describing the local security situation (what areas to avoid); and

3. Recommending a list of contractors to avoid for reasons like: a record of poor past performance, ties to organized crime, or affiliation with groups counter to American interest.

(b) Include a master listing of contractors and identify those willing to provide emergency response after normal business hours.

(c) Assess vendor acceptance of the Government-wide Purchase Card;

(d) Identify sources for potential and pre-identified requirements. If no source is available to provide a pre-identified requirement, the survey should establish procedures for ensuring the user is notified that contracting support may not be available for the requirement at a particular deployment site;

(e) Survey local customs, laws, taxes, and shortages within the local economy, local bureaucratic impediments, language difficulties, currency exchange rate fluctuations, and security concerns. If local sales tax exemption procedures or numbers are available, obtain them through embassy personnel;

(d) Examine local transportation and communication resources availability;

(e) Determine the applicability of the Host Nation Mutual Support Agreements, Status of Forces Agreements, Acquisition Cross-Servicing Agreements, or other diplomatic agreements, if any, and evaluate the impact of these agreements upon contingency contracting within the deployment area;

(f) Survey facilities, equipment, and other support needed for the deployed contracting office. Coordinate contracting facility requirements with the Civil Engineer, Communications Specialist, and Logistics functional commanders as necessary;

(g) Consider problems that should be anticipated in supporting contract requirements for an extended exercise or contingency operation. Particular attention should be given to those items or services that are available in limited quantities; and

(h) Determine what contract formats may be needed in the local area considering Host Nation Support Agreements, expected taskings, and local business customs.