# MPCC-301(c) Contracting Support of an Installation

#### Mandatory Procedure

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MPCC-301(c)
Contracting Support of an Installation
Comprehensive Emergency Management Plan (CEMP)

April 2010

The following areas will be addressed in a local Comprehensive Emergency Management Plan (CEMP) or checklists associated with a CEMP, as defined in Air Force Instruction 10-2501. This is not an all inclusive list. Items may be added as required to meet unit specific needs.

(i) Documentation for identifying appointed CCOs;

(ii) Unit recall roster(s);

(iii) List of 24-hour points of contact for prime base support contractors (e.g. food service; janitorial services; logistics; aircraft maintenance; SABER; MACC; Multi-media; and civil engineering operational maintenance; Security Guard, et al);

(iv) Instructions for CCOs to maintain records of all purchases

a. All required reporting shall be completed in the current monthly reporting cycle of the contracting activity that issued the PIINs or as otherwise directed

b. Instructions will provide for maintenance of these records whether in manual or automated format (such as laptop computers). If an automated system is used, local procedures shall provide for automated or manual back-up and to instruct CCOs on how to enter data and use the software;

(v) Any specific contracting instructions and planning factors peculiar to supported units or to deployment locations (such as a general list of contracting requirements the unit will generate, unusual requirements, use of support agreements, procedures for contacting embassy officials, etc.);

(vi) Procedures for submission, approval, and control of purchase requests;

(vii) Availability, content, and location of CCO deployment kits and materials;

(viii) Specific directions for CCOs on obtaining funding for emergencies to include funding of home station-issued AF Government-wide Purchase Cards;

(ix) In coordination with the local base finance and accounting office, procedures for obtaining funding for incident response, including procedures for prior identification of local currency and proper denominations (U.S. or foreign currencies). When a contracting support capability is established at a non-DOD installation or remote location, a commercial paying function is required pursuant to DFAS-DER 7010.1. AFI 10-213, Comptroller Operations Under Emergency Conditions, provides guidance on comptroller operations during emergency conditions. AFI 31-207, Arming and Use of Force by Air Force Personnel, and AFI 31-101, The Air Force Installation Security Program (FOUO) (AFI 31-101 is not available from the Air Force publications website because it is FOUO), provides guidance for carrying firearms. CCOs should not be designated as disbursing or paying agents. Exceptions shall be approved by the MAJCOM SCO;

(x) Assumptions regarding the extent to which contracting statutes or policy may be relaxed or waived in an emergency;

(xi) Copies of applicable plans;

(xii) Direction for coordination and control of non-contracting personnel using home station issued Government-wide Purchase Cards. Coordinate cardholder activity to ensure economic purchases and avoid duplication of resources;

(xiii) Determine types of supplies and services that might be needed with short lead time, such as rental vehicles, snow removal, construction materials, and environmental clean-up services;

(xiv) Copy of base relocation or alternate work site plans;

(xv) Instructions for establishing alternate data automation capabilities;

(xvi) Procedures to be used for receipt and inspection of purchase facilitate prompt payment and expeditious closeout of contract files;

(xvii) A capability for commanders to contact contracting personnel on short notice through the unit emergency action center or Command Post;

(xviii) Instructions on set-up of the alternate contracting office in the event the primary contracting facility is not usable, considering alternate locations on and off base;

(xix) A current list of base emergency plans and the contracting portions of base plans;

(xx) Provisions for emergency communications with base officials, customers, and suppliers;

(xxi) Procedures for manual requisitioning of supplies, including required approval authorities, forms, and general processing requirements;

(xxii) Provisions for funding requests, including the use of AF Form 616, Fund Cite Authorization; or
AF Form 4009, Government-wide Purchase Card Fund Cite Authorization;

(xxiii) Instructions for manual purchase registers and record keeping;

(xxiv) Procedures for using alternate data automation facilities to restore automated purchasing support and records; and

(xxv) Emergency Contacts/Sources

a. Current telephone listings for key base offices, local suppliers, and other base contracting offices, and grid maps of the base and local areas;

b. Instructions for developing, maintaining, and using source lists for emergency supplies and services, identifying sources available for 24 hour response to emergency requirements; and

c. Source Lists should include the commodity/service contractor/vendor address, point of contact, and 24 hour telephone number.