# IGCC-502(a)(4) Termination/Redeployment Phase Actions

Informational Guidance

IGCC-502(a)(4)
Termination/Redeployment Phase Actions

April 2010

A. Contingency contracting activities during the termination/redeployment phase.

(i) On being notified of contingency termination or redeployment, the CCO will:

a. Closeout contracts.

1. Coordinate with contractors and user activities the timing and procedures for return of all rental items;

2. Determine which contracts require formal termination for convenience actions and initiate settlement negotiations with those contractors. During termination of base services, CCOs will immediately negotiate a reduction of services and terminate base support agreements to coincide with the unit redeployment schedule. As unit assets are redeployed, interim replacement support may be required from the host base or contractor sources, if available. (NOTE: Contracts awarded throughout the deployment should be tailored to minimize formal termination requirements wherever possible.);

3. Ensure that receiving reports and invoices for all purchases pending payment are processed;

4. Coordinate with the disbursing agent to ensure that final payments are processed;

5. Settle all contractor claims prior to the final CCO redeployment; and

6. Coordinate the disposition of all purchased assets to include site restoration if necessary.

b. Contract action reporting and disposition: Report all contract actions and dollar amounts to the contracting activity that issued the PIINs used during the deployment; total actions and dollars will be reported by office chiefs to the supported CINC/ SCO prior to departure.

c. After-action report. As directed by Air Force Component Command’s A4/7K or associated SCO staff, submit an After-action Report. If required, the following are recommended areas to cover within the report:

1. A formal update of site survey information concerning potential sources of supply to include items obtained through the U.S. Embassy, host nation support, or servicing U.S. military installations;

2. Problems encountered with the contracting process to include local customs, shortages of supply within the local economy, local political or diplomatic impediments, language difficulties, funding, currency exchange rate fluctuations, and security issues or concerns;

3. Local transportation, billeting, and communication resource availability;

4. Evaluation of any Host Nation Support Agreement or comparable understanding, Status of Forces Agreements, if applicable, and the impact of these agreements upon contingency contracting within the area (applies to overseas contingency);

5. Adequacy of facilities, equipment, and other support provided by the deployed commander and the OPLAN under which the deployment was conducted. Specific modifications required for future deployment plans to this or other locations;

6. Any specific problems that could be anticipated to support an extended exercise or contingency operation at this location; and

7. Special personnel requirements (rank, gender, skill level, etc.), contingency kit requirements, or individual clothing and equipment requirements to meet mission demands in this area.