# MP5343.204-70 Definitization of Change Orders

#### Mandatory Procedure

MP5343.204-70
Definitization of Change Orders

[October 27, 2010]

MP5343.204-70-1(b) (S-90) Scope

To comply with the requirements described in DFARS 243.204-70-1, SCOs or the SCCOs at ASC, ESC, AAC, and SMC shall provide notification to SAF/AQCK, safaqck.workflow@pentagon.af.mil, 30 days prior to the issuance of an unpriced change order for a foreign military sale that does not adhere to the policies and procedures described in DFARS 243.204-70. The notification shall include detailed rationale to support the determination. Any applicable special access program action shall be forwarded, through secure program channels, to SAF/AQCS, who will coordinate the notification through SAF/AQC.

MP5343.204-70-3 (S-91) Definitization Schedule

(a) (i) SCOs shall establish procedures for field offices to track all unpriced change orders as defined in DFARS 243.204-70-1.

(ii) The SCOs must report to SAF/AQCK, safaqck.workflow@pentagon.af.mil, within 3 business days any unpriced change order not definitized within 180 days of issuance of the unpriced change order. The report shall be submitted in the UCA Report format described in DFARS PGI 217.7405(2)(ii). The report shall also include detailed rationale as to why the unpriced change order was not definitized within the allotted timeframe (i.e., program requirements, receipt of qualifying proposal, audits, etc.), impacts to the program, and a revised estimated date of definitization with a milestone schedule. Monthly updates to the report are required until the action is definitized.

(b) Contracting officers shall document the contract file with the justification for the delay and the revised definitization milestone schedule.

MP5343.204-70-7 (S-92) Plans and Reports

To comply with the semi-annual unpriced change orders reporting requirement described in DFARS 243.204-70-7, SAF/AQCK will request all SCOs to submit their semi-annual UCA Management Reports for unpriced change orders with an estimated value of more than $5M in the format described in DFARS PGI 217.7405(2)(ii) to SAF/AQCK, safaqck.workflow@pentagon.af.mil. SAF/AQCK will consolidate the UCA Reports and submit the consolidated report to OUSD (AT&L), Director, Defense Procurement and Acquisition Policy no later than April 30 and October 31 of each year.