# MP5346.103 Contracting Office Responsibilities

#### Mandatory Procedure

MP5346.103
Contracting Office Responsibilities

The Quality Assurance Program

##### Revised April 21, 2011

MP5346.103 Contracting Office Responsibilities

The following mandatory procedures will be used when awarding services acquisitions exceeding the Simplified Acquisition Threshold. While 10 U.S.C. 2330 exempts services relating to research and development and military construction from the term “contract services,” the Contracting Officer (CO) may still elect to use the procedures in this MP for these services.

1. Roles and Responsibilities

a. Contracting Squadron Commanders/Chiefs of the Contracting Offices/AFMC/AFSPC Center-level PKs/Chiefs of Performance Management Offices shall:

(1) Ensure a Quality Assurance Program Coordinator (QAPC) is appointed to integrate the quality contract requirements into the quality assurance program, act as the liaison between the contracting and functional organizations, and provide training and record keeping in accordance with MP5301.602-2(d).

(2) Ensure QAPC individual training plans are tailored to the local mission and local QAPC responsibilities.

(3) Ensure consistent guidance is given to customers by QAPC and other functional areas (e.g. Acquisition Centers of Excellence or similar offices).

b. Contracting Officer (CO) shall:

(1) Advise the multi-functional team on Quality Assurance Surveillance Plan development.

(2) Designate Contracting Officer’s Representatives (COR) in accordance with MP5301.602-2(d).

c. Quality Assurance Program Coordinator (QAPC) shall:

(1) Successfully complete the QAPC course conducted by AETC prior to conducting any training. Course info at: https://www.afcontracting.hq.af.mil/QAPC-Course.

(2) Train CORs and COR management (e.g. COR Supervisor, Functional Commanders/Directors (FC/FD) on the contracting requirements associated with the quality assurance program in accordance with MP5301.602-2(d) and any MAJCOM/DRU procedures.

(3) Support the multi-functional team in the development of contract quality assurance requirements specifically ensuring that requirements are clearly stated and enforceable.

(4) Assist the CO in providing refresher training in accordance with MP5301.602-2(d) and OUSD (AT&L) Memorandum, March 29, 2010, “DoD Standard for Certification of Contracting Officer’s Representatives (COR) for Service Acquisitions.”

(5) Assist the multi-functional team during market research efforts in determining commercial quality assurance practices.

(6) Assist, as required, with the evaluation of contractor Quality Control Plans.

(7) Maintains the organization’s COR management system database (e.g. DoD Contracting Officer Representative Tracking Tool at https://arc.army.mil/DODCOR/). Duties include maintaining:

(a) a record of all COR designations and terminations of designations, to include COR’s acknowledgement of their duties, by contract number and contracting officer’s name;

(b) a record of all COR and COR management training, including refresher training regardless of provider (e.g., QAPC, contracting officer, contract specialist, contract administrator, Defense Acquisition University, or commercial training provider).