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   <concept id="DFARS_232.7003"
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            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">232.7003</ph> Procedures.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p outputclass="List1" class="- topic/p ">(a)  DoD officials receiving payment requests in electronic form shall process the payment requests in electronic form.  The WAWF system provides the method to electronically process payment requests and receiving reports.</p>
         <p outputclass="List2" class="- topic/p ">(1)  Documents necessary for payment, such as receiving reports, invoice approvals, contracts, contract modifications, and required certifications, shall also be processed in electronic form.</p>
         <p outputclass="List2" class="- topic/p ">(2)  Scanned documents and other commonly used file formats are only acceptable for processing supporting documentation.</p>
         <p outputclass="List1" class="- topic/p ">(b)  If one of the exceptions to submission in electronic form at 
               <xref outputclass="fm:ParaNumOnly"
                  class="- topic/xref "
                  base="DFARS-232.7002"
                  href="232.7002.dita#DFARS_232.7002">232.7002</xref>
            (a) applies, the contracting officer shall—</p>
         <p outputclass="List2" class="- topic/p ">(1)  Consult the payment office and the contract administration office regarding the alternative method to be used for submission of payment requests or receiving reports (e.g., facsimile or conventional mail); and</p>
         <p outputclass="List2" class="- topic/p ">(2)  Provide procedures for invoicing in the contract administration data section of the contract or task or delivery order (e.g., section G, an addendum to FAR 52.212-4, or applicable clause) for submission of invoices by nonelectronic means.  If submission of invoices by nonelectronic means is temporary, the procedures should specify the time period for which they apply.</p>
      </conbody>
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