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   <concept id="DFARS_246.471"
            ditaarch:DITAArchVersion="1.3"
            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">246.471</ph> Authorizing shipment of supplies.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p outputclass="List1" class="- topic/p ">(a)  <i class="+ topic/ph hi-d/i ">General.</i>
         </p>
         <p outputclass="List2" class="- topic/p ">(1)  Ordinarily, a representative of the contract administration office signs or stamps the shipping papers that accompany Government source-inspected supplies to release them for shipment.  This is done for both prime and subcontracts.</p>
         <p outputclass="List2" class="- topic/p ">(2)  An alternative procedure (see paragraph (b) of this section) permits the contractor to assume the responsibility for releasing the supplies for shipment.</p>
         <p outputclass="List2" class="- topic/p ">(3)  The alternative procedure may include prime contractor release of supplies inspected at a subcontractor's facility.</p>
         <p outputclass="List2" class="- topic/p ">(4)  The use of the alternative procedure releases DoD manpower to perform technical functions by eliminating routine signing or stamping of the papers accompanying each shipment.</p>
         <p outputclass="List1" class="- topic/p ">(b)  <i class="+ topic/ph hi-d/i ">Alternative Procedures—Contract Release for Shipment.</i>
         </p>
         <p outputclass="List2" class="- topic/p ">(1)  For foreign military sales contracts, do not use alternative procedures.</p>
         <p outputclass="List2" class="- topic/p ">(2)  The contract administration office may authorize, in writing, the contractor to release supplies for shipment when—</p>
         <p outputclass="List3" class="- topic/p ">(i)  The stamping or signing of the shipping papers by a representative of the contract administration office interferes with the operation of the Government contract quality assurance program or takes too much of the Government representative's time;</p>
         <p outputclass="List3" class="- topic/p ">(ii)  There is sufficient continuity of production to permit the Government to establish a systematic and continuing evaluation of the contractor's control of quality; and</p>
         <p outputclass="List3" class="- topic/p ">(iii)  The contractor has a record of satisfactory quality, including that pertaining to preparation for shipment.</p>
         <p outputclass="List2" class="- topic/p ">(3)  The contract administration office shall withdraw, in writing, the authorization when there is an indication that the conditions in paragraph (b)(2) of this section no longer exist. </p>
         <p outputclass="List2" class="- topic/p ">(4)  When the alternative procedure is used, require the contractor to—</p>
         <p outputclass="List3" class="- topic/p ">(i)  Type or stamp, and sign, the following statement on the required copy or copies of the shipping paper(s), or on an attachment—</p>
         <p class="- topic/p "/>
         <table frame="all" colsep="0" rowsep="0" class="- topic/table ">
            <tgroup cols="1"
                    colsep="0"
                    rowsep="0"
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                        colname="1"
                        colwidth="100*"
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                        rowheader="headers"/>
               <tbody class="- topic/tbody ">
                  <row rowsep="0" class="- topic/row ">
                     <entry class="- topic/entry ">
                        <p class="- topic/p ">The supplies in this shipment—</p>
                        <p class="- topic/p ">1.  Have been subjected to and have passed all examinations and tests required by the contract;</p>
                        <p class="- topic/p "/>
                        <p class="- topic/p ">2.  Were shipped in accordance with authorized shipping instructions;</p>
                        <p class="- topic/p ">3.  Conform to the quality, identity, and condition called for by the contract; and</p>
                        <p class="- topic/p ">4.  Are of the quantity shown on this document.</p>
                     </entry>
                  </row>
                  <row rowsep="0" class="- topic/row ">
                     <entry class="- topic/entry ">
                        <p class="- topic/p ">This shipment was—</p>
                        <p class="- topic/p ">1.  Released in accordance with section 
                              <xref outputclass="fm:ParaNumOnly"
                                 class="- topic/xref "
                                 base="DFARS-246.471"
                                 href="246.471.dita#DFARS_246.471">246.471</xref>
                            of the Defense FAR Supplement; and</p>
                        <p class="- topic/p ">2.  Authorized by (name and title of the authorized representative of the contract administration office) in a letter dated (date of authorizing letter).  (Signature and title of contractor's designated official.)</p>
                     </entry>
                  </row>
               </tbody>
            </tgroup>
         </table>
         <p outputclass="List3" class="- topic/p "/>
         <p outputclass="List3" class="- topic/p ">(ii)  Release and process, in accordance with established instructions, the DD Form 250, Material Inspection and Receiving Report, or other authorized receiving report.</p>
      </conbody>
   </concept>
</dita>
