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   <concept id="DFARS_PGI_201.170-3"
            outputclass="4"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">PGI 201.170-3</ph> Administration of peer reviews.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p id="TwIlQS" outputclass="List1" class="- topic/p ">(a) The results
and recommendations that are products of peer reviews are intended
to be advisory in nature; however, in the event the Peer Review
report includes a recommendation that is identified as “significant”
and the contracting officer does not intend to follow that recommendation,
the senior procurement official of the contracting activity for
the reviewed organization must be made aware of this fact before
action is taken (or inaction, as applicable) that is contrary to
the recommendation. Reviews will be conducted in a manner that preserves
the authority, judgment, and discretion of the contracting officer
and the senior officials of the requiring activity.</p>
         <p id="vmnMBJ" outputclass="List1" class="- topic/p ">(b) Peer review teams should
be comprised of senior contracting officials and attorneys as appropriate.
Teams may include civilian employees or military personnel external
to the department, agency, or component that is the subject of the
peer review.</p>
         <p id="OgVKJp" outputclass="List1" class="- topic/p ">(c) Reviews are generally,
conducted remotely. However, a peer review may be conducted at the
location of the executing contracting organization when appropriate.</p>
         <p id="jiAnLR" outputclass="List1" class="- topic/p ">(d) A list of the documents
that must be made available to the competitive peer review team,
along with the specific elements the team will examine, is provided
at paragraph (g) of this PGI section. A list of the documents that
must be made available to the noncompetitive peer review team, along
with a link to the noncompetitive peer review preparation checklist,
is provided at paragraph (h) of this PGI section.</p>
         <p id="lnFqTN" outputclass="List1" class="- topic/p ">(e) The review team observations
and recommendations will be communicated to the contracting officer
and the senior procurement official immediately upon completion
of a review.</p>
         <p id="pgaCFx" outputclass="List1" class="- topic/p ">(f) The contracting officer
shall document the disposition of all peer review recommendations
(i.e., state whether the recommendation will be followed and, if
not, why not) as a signed memorandum for the record in the applicable
contract file. For competitive acquisitions, the contracting officer
shall submit this memorandum to <xref href="mailto:osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil"
                  format="html"
                  scope="external"
                  class="- topic/xref ">osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil</xref> prior
to the next phase peer review or prior to contract award for phase
3 reviews. For noncompetitive acquisitions, the contracting officer
shall submit this memorandum to <xref href="mailto:osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil"
                  format="html"
                  scope="external"
                  class="- topic/xref ">osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil</xref> prior
to the phase 2 review or prior to contract award for phase 2 reviews.</p>
         <p id="iufpxwks" outputclass="List1" class="- topic/p ">(g) <i class="+ topic/ph hi-d/i ">Competitive acquisition
preaward peer review required documents and elements</i>. Submit
any required peer review documents to <xref href="mailto:osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil"
                  format="html"
                  scope="external"
                  class="- topic/xref ">osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil</xref>.</p>
         <p id="4mrxjdfo" outputclass="List2" class="- topic/p ">(1) <i class="+ topic/ph hi-d/i ">Required documents</i>.
At a minimum, peer review teams shall have access to the following
documents, as applicable, at least 5 business days prior to the
scheduled date of a peer review:</p>
         <p id="ksCayU" outputclass="List3" class="- topic/p ">(i) The most recent acquisition
decision memorandum for the program.</p>
         <p id="hGlrhs" outputclass="List3" class="- topic/p ">(ii) The acquisition strategy,
or acquisition plan.</p>
         <p id="OcNWyT" outputclass="List3" class="- topic/p ">(iii) The source selection
plan.</p>
         <p id="ndgdoZ" outputclass="List3" class="- topic/p ">(iv) The draft for phase
1 or final request for proposals (RFP) and all amendments, with
a synopsis of what, if any, RFP requirements (technical and contractual)
were changed and why.</p>
         <p id="SeZLAD" outputclass="List3" class="- topic/p ">(v) The source selection
evaluation board (SSEB) analysis and findings to ensure the evaluation
of offers was consistent with the source selection plan and RFP
criteria.</p>
         <p id="HwqUHd" outputclass="List3" class="- topic/p ">(vi) Any meeting minutes
memorializing discussions between the Government and offerors.</p>
         <p id="JjLxzA" outputclass="List3" class="- topic/p ">(vii) All evaluation notices
generated as a result of deficiencies in the offerors’ proposals
as well as the offerors’ responses to those evaluation notices.</p>
         <p id="PKnOOw" outputclass="List3" class="- topic/p ">(viii) All minutes memorializing
the conduct of source selection advisory council (SSAC) deliberations
held to date.</p>
         <p id="StuFEC" outputclass="List3" class="- topic/p ">(ix) The offerors’ responses
to the request for final proposal revision.</p>
         <p id="ivOQex" outputclass="List3" class="- topic/p ">(x) The final SSAC deliberation.</p>
         <p id="crjTyz" outputclass="List3" class="- topic/p ">(xi) The final source selection
authority (SSA) determination and source selection decision.</p>
         <p id="JDNvIh" outputclass="List3" class="- topic/p ">(xii) Award/incentive fee
arrangements, documentation of any required head of the contracting
activity determinations and findings regarding non-availability
of objective criteria.</p>
         <p id="OnECJN" outputclass="List2" class="- topic/p ">(2) Peer review teams may
make recommendations on any aspect of the procurement, including
the following:</p>
         <p id="qvsrYO" outputclass="List3" class="- topic/p ">(i) The process was well
understood by both Government and Industry.</p>
         <p id="HtiEgO" outputclass="List3" class="- topic/p ">(ii) Source selection was
carried out in accordance with the source selection plan and RFP.</p>
         <p id="yitqpZ" outputclass="List3" class="- topic/p ">(iii) The SSEB evaluation
was clearly documented.</p>
         <p id="EBbndj" outputclass="List3" class="- topic/p ">(iv)The SSAC advisory panel
recommendation was clearly documented.</p>
         <p id="OXMOlr" outputclass="List3" class="- topic/p ">(v) The SSA decision was
clearly derived from the conduct of the source selection process.</p>
         <p id="YLYdhf" outputclass="List3" class="- topic/p ">(vi) All source selection
documentation is consistent with the Section M evaluation criteria.</p>
         <p id="MufayT" outputclass="List3" class="- topic/p ">(vii)The business arrangement.</p>
         <p id="MWmtfQ" class="- topic/p ">(h) <i class="+ topic/ph hi-d/i ">Noncompetitive acquisition preaward peer
review required documents and noncompetitive peer review preparation checklist</i>.
Submit any required peer review documents to <xref href="mailto:osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil"
                  format="html"
                  scope="external"
                  class="- topic/xref ">osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil</xref>.</p>
         <p id="YPFnlK" outputclass="List2" class="- topic/p ">(1) Required documents. At
a minimum, peer review teams shall have access to the following
documents, as applicable, at least 5 business days prior to the
scheduled date of a peer review:</p>
         <p id="jdwCNQ" outputclass="List3" class="- topic/p ">(i) Preliminary price negotiation
memorandum/business clearance for phase 1 or price negotiation memorandum/business
clearance for phase 2, including all listed attachments.</p>
         <p id="adaBap" outputclass="List3" class="- topic/p ">(ii) Summary documents to
support a discussion of salient aspects of the acquisition, e.g.,
business/contract clearance charts. Special charts do not need to
be developed for the peer review.</p>
         <p id="jqyCyU" outputclass="List3" class="- topic/p ">(iii) The anticipated or
negotiated language of clauses affecting the price or the business
arrangement, e.g., economic price adjustment, performance-based
payments, incentive or award-fee/award-term provisions, terms establishing price
adjustment when using demand bands, reopener clauses, exchange rate
clauses, or other clauses.</p>
         <p id="DrlhpY" outputclass="List3" class="- topic/p ">(iv) Award-fee plan and documentation
of any required head of the contracting activity determination and
findings regarding nonavailability of objective criteria (see FAR <xref href="https://www.acquisition.gov/far/part-16#FAR_16_401"
                  format="html"
                  scope="external"
                  class="- topic/xref ">16.401</xref>(e)(1));</p>
         <p id="WDzXCk" outputclass="List3" class="- topic/p ">(v) Defense Contract Audit
Agency audits and Defense Contract Management Agency technical and/or
price analyses, upon request.</p>
         <p id="hMYBUB" outputclass="List3" class="- topic/p ">(vi) The proposed performance-based
payments schedule and Government analysis, if use of performance-based
payments is contemplated.</p>
         <p id="cfmwNM" outputclass="List3" class="- topic/p ">(vii) Any other documents
deemed necessary by the review team.</p>
         <p id="nBdtOx" outputclass="List2" class="- topic/p ">(2) <i class="+ topic/ph hi-d/i ">Noncompetitive peer
review checklist</i>. The noncompetitive peer review preparation
checklist is available at
               <xref href="https://www.acq.osd.mil/dpap/DP/docs/Sole_Source_Peer_Review_Preparation_and_Checklist_8_Apr_21.pdf"
                  format="pdf"
                  scope="external"
                  class="- topic/xref ">https://www.acq.osd.mil/asda/dpc/pcf/docs/ss-peer-reviews/Sole-Source-Peer-Review-Preparation-and-Checklist-8Apr21.pdf</xref>
           .
The checklist identifies frequently addressed areas of emphasis.
It is recommended that acquisition teams review these listed areas
of interest in advance of releasing a request for proposal.</p>
      </conbody>
   </concept>
</dita>
