# PGI PART 213 - SIMPLIFIED ACQUISITION PROCEDURES

PGI 213.1 —PROCEDURES

PGI 213.104 Promoting competition.

PGI 213.2 —ACTIONS AT OR BELOW THE MICRO-PURCHASE THRESHOLD

PGI 213.201 General.

PGI 213.3 —SIMPLIFIED ACQUISITION METHODS

PGI 213.301 Governmentwide commercial purchase card.

PGI 213.302 Purchase orders.

PGI 213.302-3 Obtaining contractor acceptance and modifying purchase orders.

PGI 213.306 SF 44, Purchase Order-Invoice-Voucher.

PGI 213.307 Forms.

## PGI 213.1 —PROCEDURES

### PGI 213.104 Promoting competition.

For information on the various approaches that may be used to competitively fulfill DoD requirements, see the Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics Guidelines for Creating and Maintaining a Competitive Environment for Supplies and Services in the Department of Defense.

## PGI 213.2 —ACTIONS AT OR BELOW THE MICRO-PURCHASE THRESHOLD

### PGI 213.201 General.

(g)(i) The higher micro-purchase thresholds in FAR 13.201(g) are authorized for purchases that have a clear and direct relationship to the support of a declared contingency operation; to facilitate defense against or recovery from cyber, nuclear, biological, chemical, or radiological attack; to support a request from the Secretary of State or the Administrator of the United States Agency for International Development to facilitate provision of international disaster assistance pursuant to 22 U.S.C. 2292 et seq.; or to support response to an emergency or major disaster (42 U.S.C. 5122). To determine if a declaration has been made that authorizes the use of the higher micro- purchase thresholds review the following websites:

(A) Declared domestic contingency operations are listed at http://www.acq.osd.mil/dpap/pacc/cc/domestic_emergencies.html.

(B) Declared overseas contingency operations are listed at http://www.acq.osd.mil/dpap/pacc/cc/international_operations.html.

(ii) "United States," as used in this section, is defined in FAR 2.101(b).

(iii) Except as provided in paragraph (iv) of this section, the following tables illustrate the micro-purchase threshold based on the physical location of the Government purchaser and, for services, the place of performance:

(A) For supplies—

Government Purchaser Physical Location | Authorized Micro-Purchase Threshold
Inside United States | $20,000
Outside United States | $35,000

(B) For services, including acquisitions of services subject to 41 U.S.C. chapter 67, Service Contract Labor Standards—

Government Purchaser Physical Location | Place of Performance | Authorized Micro-Purchase Threshold
Inside United States | Inside or Outside United States | $20,000
Outside United States | Inside United States | $20,000
Outside United States | Outside United States | $35,000

(iv)(A) Government purchasers located inside the United States are prohibited from using the $35,000 contingency micro-purchase threshold, unless specifically authorized by statute.

(B) The $2,000 micro-purchase threshold for acquisitions of construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), remains unchanged in the event of a declared contingency operation; a cyber, nuclear, biological, chemical, or radiological attack; a request from the Secretary of State or the Administrator of the United States Agency for International Development to facilitate provision of international disaster assistance pursuant to 22 U.S.C. 2292 et seq.; or an emergency or major disaster (42 U.S.C. 5122), regardless of the criteria described above.

## PGI 213.3 —SIMPLIFIED ACQUISITION METHODS

### PGI 213.301 Governmentwide commercial purchase card.

(1) A Governmentwide commercial purchase card program is a program that is authorized pursuant to a delegation of contracting authority and designation as a DoD contracting activity for the purpose of streamlining the purchase and payment processes for supplies and services by use of a Government-issued purchase card.

(2) Governmentwide commercial purchase card programs cannot be established or operated unless contracting authority is granted in accordance with governing laws and regulations, and delegated through a contracting activity identified at PGI PGI 202.101 . Further guidance regarding establishment, operation, and oversight of Governmentwide commercial purchase card programs can be found in the “Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs” at http://www.acq.osd.mil/dpap/pdi/pc/policy_documents.html.

### PGI 213.302 Purchase orders.

#### PGI 213.302-3 Obtaining contractor acceptance and modifying purchase orders.

Generally, use unilateral modifications (see FAR 43.103) for—

(1) No-cost amended shipping instructions if—

(i) The amended shipping instructions modify a unilateral purchase order; and

(ii) The contractor agrees orally or in writing; and

(2) Any change made before work begins if—

(i) The change is within the scope of the original order;

(ii) The contractor agrees;

(iii) The modification references the contractor’s oral or written agreement; and

(iv) Block 13D of Standard Form 30, Amendment of Solicitation/Modification of Contract, is annotated to reflect the authority for issuance of the modification.

### PGI 213.306 SF 44, Purchase Order-Invoice-Voucher.

(a) (1) (A) Establish fuel card accounts—

(1) For DoD customers, contact the Service or Agency Component Program Manager (CPM) for fuel cards (see http://www.desc.dla.mil/DCM/Files/CPMPOCs06022010.pdf; and

(2) For non-DoD customers, contact the designated Account Manager identified at http://www.desc.dla.mil/DCM/DCMPage.asp?pageid=41.

(B) Purchases using the AIR Card® and SEA Card® shall follow the guidance found at http://www.desc.dla.mil/DCM/DCMPage.asp?pageid=28.

### PGI 213.307 Forms.

(a) If SF 1449 is not used, use DD Form 1155 in accordance with paragraph (b)(i) of this section.

(b)(i) Use DD Form 1155, Order for Supplies or Services, for purchases made using simplified acquisition procedures.

(A) The DD Form 1155 serves as a—

(1) Purchase order or blanket purchase agreement;

(2) Delivery order or task order;

(3) Receiving and inspection report;

(4) Property voucher;

(5) Document for acceptance by the supplier; and

(6) Public voucher, when used as—

(i) A delivery order;

(ii) The basis for payment of an invoice against blanket purchase agreements or basic ordering agreements when a firm-fixed-price has been established; or

(iii) A purchase order for acquisitions using simplified acquisition procedures.

(B) The DD Form 1155 is also authorized for use for—

(1) Orders placed in accordance with FAR Subparts 8.4, 8.6, 8.7, and 16.5; and

(2) Classified acquisitions when the purchase is made within the United States or its outlying areas. Attach the DD Form 254, Contract Security Classification Specification, to the purchase order.

(ii) Do not use Optional Form 347, Order for Supplies or Services, or Optional Form 348, Order for Supplies or Services Schedule—Continuation.

(iii) Use Standard Form 30, Amendment of Solicitation/Modification of Contract, to—

(A) Modify a purchase order; or

(B) Cancel a unilateral purchase order.