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<dita xmlns:ditaarch="http://dita.oasis-open.org/architecture/2005/"
      ditaarch:DITAArchVersion="1.2">
   <concept id="GSAM_523_104"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title class="- topic/title " id="i2126964">
         <ph class="- topic/ph " props="autonumber">523.104</ph> Procedures.</title>
      <conbody class="- topic/body  concept/conbody ">
         <ol id="d470e13" class="- topic/ol ">
            <li id="ojExHh" class="- topic/li ">
               <p id="d466e17" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(a)</ph>
                  <i class="+ topic/ph hi-d/i ">Pre-Award Procedures</i>.</p>
               <ol id="d470e26" class="- topic/ol ">
                  <li id="txYkvq" class="- topic/li ">
                     <p id="d466e30" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        <i class="+ topic/ph hi-d/i ">Market Research</i>. Use the
Green Procurement Compilation located within the Sustainable Facilities
(SF) Tool at <xref href="https://sftool.gov/"
                              format="html"
                              scope="external"
                              class="- topic/xref ">https://sftool.gov/</xref> to determine whether
the intended contract action must include sustainable requirements
in accordance with FAR part 23 if not already detailed in the requirements
package (see <xref href="511.002.dita#GSAM_511_002"
                              outputclass="fm:ParaNumOnly"
                              class="- topic/xref ">511.002</xref> (a)).</p>
                  </li>
                  <li id="jvwaUx" class="- topic/li ">
                     <p id="d466e42" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        <i class="+ topic/ph hi-d/i ">Requirement
Development</i>.</p>
                     <ol id="d470e51" class="- topic/ol ">
                        <li id="wdiitC" class="- topic/li ">
                           <p id="d466e55" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(i)</ph> Consider the
sustainability requirements discussed in FAR 11.002(d) and <xref href="511.002.dita#GSAM_511_002"
                                    outputclass="fm:ParaNumOnly"
                                    class="- topic/xref ">511.002</xref>(a)
and ensure coordination, as necessary, with any designated sustainability
point of contact (see <xref href="504.7104.dita#GSAM_504_7104"
                                    outputclass="fm:ParaNumOnly"
                                    class="- topic/xref ">504.7104</xref>).</p>
                        </li>
                        <li id="SLgUNA" class="- topic/li ">
                           <p id="d466e64" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(ii)</ph> Include
post-award procedures for verifying contractor compliance with sustainable
requirements contained in the contract. For best practices in verifying
evidence of compliance, review the Verification Guide for Purchasers
of Sustainable Products available at <xref href="https://sftool.gov/"
                                    format="html"
                                    scope="external"
                                    class="- topic/xref ">https://sftool.gov/</xref>.</p>
                        </li>
                        <li id="bqpGzo" class="- topic/li ">
                           <p id="d466e77" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(iii)</ph>If
a procurement cannot comply with the minimum sustainable requirements
as outlined in GSAM <xref href="#GSAM_523_104"
                                    outputclass="fm:ParaNumOnly"
                                    class="- topic/xref ">523.104</xref>(a)(1) due to significant
impact on cost, schedule, or performance, the contracting officer
must document the exception used and supporting rationale as detailed
in GSAM <xref href="523.105.dita#GSAM_523_105"
                                    outputclass="fm:ParaNumOnly"
                                    class="- topic/xref ">523.105</xref>.</p>
                        </li>
                     </ol>
                  </li>
                  <li id="9o9cvvuk" class="- topic/li ">
                     <p id="2b8sg12f" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        <i class="+ topic/ph hi-d/i ">Acquisition
Planning</i>. The contracting officer shall follow <xref href="507.104.dita#GSAM_507_104"
                              outputclass="fm:ParaNumOnly"
                              class="- topic/xref ">507.104</xref> for
acquisition plan requirements for addressing sustainable acquisition
requirements.</p>
                  </li>
                  <li id="odmioq8k" class="- topic/li ">
                     <p id="zhfp58dl" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(4)</ph>
                        <i class="+ topic/ph hi-d/i ">Solicitation</i>.
If the procurement has sustainable requirements, confirm that all
applicable provisions and clauses are included in the solicitation
and that the statement of work or specification contains the minimum
sustainable requirements.</p>
                  </li>
               </ol>
            </li>
            <li id="NAuXoy" class="- topic/li ">
               <p id="d466e96" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(b)</ph>
                  <i class="+ topic/ph hi-d/i ">Award
Procedures</i>. Review GSAM <xref href="504.606.dita#GSAM_504_606"
                        outputclass="fm:ParaNumOnly"
                        class="- topic/xref ">504.606</xref>(b) for instructions
on GSA FPDS sustainability coding. The GSA FPDS Sustainability Code
Guidelines provides instructions on reporting sustainability data
for individual procurements in FPDS and can be found on GSA's Acquisition
Portal at <xref href="https://insite.gsa.gov/acquisitionportal"
                        format="html"
                        scope="external"
                        class="- topic/xref ">https://insite.gsa.gov/acquisitionportal</xref>.</p>
            </li>
            <li id="VKSAKz" class="- topic/li ">
               <p id="d466e115" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(c)</ph>
                  <i class="+ topic/ph hi-d/i ">Post-Award
Procedures.</i>
               </p>
               <ol id="d470e124" class="- topic/ol ">
                  <li id="GAtHeg" class="- topic/li ">
                     <p id="d466e128" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        <i class="+ topic/ph hi-d/i ">Receipt
of Sustainable Products and Services.</i>
                     </p>
                     <ol id="d470e137" class="- topic/ol ">
                        <li id="mVoAEY" class="- topic/li ">
                           <p id="d466e141" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(i)</ph>The
contracting officer must take reasonable steps to validate any required
sustainable products and/or services were received. Review the best
available evidence of compliance such as manufacturer product documentation, design
submittals, and federal or third party ecolabels. Utilize random
sampling techniques when reviewing documents/evidence to limit the
time required for review. Staff/Service Offices may prioritize which
products and/or services to focus on when performing compliance
reviews.</p>
                        </li>
                        <li id="vpmegp" class="- topic/li ">
                           <p id="d466e150" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(ii)</ph>The
contracting officer must note any discrepancies with sustainable
acquisition requirements in the contract and take the appropriate
corrective action. For best practices in verifying evidence of compliance,
review the Verification Guide for Purchasers of Sustainable Products
at <xref href="https://sftool.gov/"
                                    format="html"
                                    scope="external"
                                    class="- topic/xref ">https://sftool.gov/</xref>.</p>
                        </li>
                     </ol>
                  </li>
                  <li id="TMujhL" class="- topic/li ">
                     <p id="d466e165" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        <i class="+ topic/ph hi-d/i ">Contractor
Sustainability Reports.</i> The contracting officer must confirm
that any required sustainability reports are submitted by the contractor.</p>
                     <ol id="d470e174" class="- topic/ol ">
                        <li id="GDaXxE" class="- topic/li ">
                           <p id="d466e178" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(i)</ph>
                              <i class="+ topic/ph hi-d/i ">Biobased Report.</i> For service
or construction contracts that include FAR Clause 52.223-2, the
contractor must provide annual information on the USDA-designated
biobased products (BioPreferred products) purchased each fiscal
year by submitting a report in the System for Award Management.
If this reporting is required by the contract, the contracting officer
must take the following steps:</p>
                           <ol id="d470e187" class="- topic/ol ">
                              <li id="jRnKZj" class="- topic/li ">
                                 <p id="d466e191" class="- topic/p ">
                                    <ph props="autonumber" class="- topic/ph ">(A)</ph>Review
the reports submitted by the contractor in SAM for reasonableness.</p>
                              </li>
                              <li id="WBJoPq" class="- topic/li ">
                                 <p id="d466e200" class="- topic/p ">
                                    <ph props="autonumber" class="- topic/ph ">(B)</ph>Report
any non-compliance by the contractor within the “Other Areas” portion
of the CPARS evaluation form.</p>
                              </li>
                           </ol>
                        </li>
                        <li id="YyTAFm" class="- topic/li ">
                           <p id="d466e211" class="- topic/p ">
                              <ph props="autonumber" class="- topic/ph ">(ii)</ph>
                              <i class="+ topic/ph hi-d/i ">Recycled
Content Report.</i>
                           </p>
                           <ol id="d470e220" class="- topic/ol ">
                              <li id="napJrF" class="- topic/li ">
                                 <p id="d466e224" class="- topic/p ">
                                    <ph props="autonumber" class="- topic/ph ">(A)</ph>FAR Clause
52.223-9 requires the contractor to submit a report to the contracting
officer that estimates the percentage of the total recovered material
content for the Environmental Protection Agency’s Comprehensive Procurement
Guidelines (CPG) designated products delivered and/or used in contract
performance. Only include this clause when a contract meets both
of the following criteria:</p>
                                 <ol id="d470e230" class="- topic/ol ">
                                    <li id="iRzqoF" class="- topic/li ">
                                       <p id="d466e234" class="- topic/p ">
                                          <ph props="autonumber" class="- topic/ph ">(1)</ph>The contract
requires (CPG) products that are not commercial off-the-shelf products;
and</p>
                                    </li>
                                    <li id="aQpKfM" class="- topic/li ">
                                       <p id="d466e243" class="- topic/p ">
                                          <ph props="autonumber" class="- topic/ph ">(2)</ph>The
value of the contract is over $150,000.</p>
                                    </li>
                                 </ol>
                              </li>
                              <li id="kopfCv" class="- topic/li ">
                                 <p id="d466e254" class="- topic/p ">
                                    <ph props="autonumber" class="- topic/ph ">(B)</ph>If
this reporting is required by the contract, the contracting officer
must–</p>
                                 <ol id="d470e260" class="- topic/ol ">
                                    <li id="jZoxvl" class="- topic/li ">
                                       <p id="d466e264" class="- topic/p ">
                                          <ph props="autonumber" class="- topic/ph ">(1)</ph>Review the report submitted by
the contractor for reasonableness.</p>
                                    </li>
                                    <li id="GZrPGq" class="- topic/li ">
                                       <p id="d466e273" class="- topic/p ">
                                          <ph props="autonumber" class="- topic/ph ">(2)</ph>Report
any non-compliance by the contractor within “Other Areas” portion
of the CPARS evaluation form.</p>
                                    </li>
                                 </ol>
                              </li>
                           </ol>
                        </li>
                     </ol>
                  </li>
               </ol>
            </li>
         </ol>
      </conbody>
   </concept>
</dita>
