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<dita xmlns:ditaarch="http://dita.oasis-open.org/architecture/2005/"
      ditaarch:DITAArchVersion="1.2">
   <concept id="GSAM_513_303_3"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph class="- topic/ph " props="autonumber">513.303-3</ph> Preparation of BPAs.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p class="- topic/p ">The <xref href="https://www.gsa.gov/forms-library/order-supplies-and-services"
                  format="html"
                  scope="external"
                  class="- topic/xref ">GSA Form 300</xref> or
SF 1449 may be used to prepare a BPA.</p>
         <ol id="d229e13" class="- topic/ol ">
            <li class="- topic/li ">
               <p id="d226e17" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(a)</ph>
                  <i class="+ topic/ph hi-d/i ">Description
of agreement</i>. Describe limitations, if any, on the geographic
area to be served.</p>
            </li>
            <li id="i1889328" class="- topic/li ">
               <p id="d226e29" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(b)</ph>
                  <i class="+ topic/ph hi-d/i ">Delivery
tickets</i>. Instruct the contractor to include the name of the
individual placing the order on the delivery ticket. The individual
receiving the product or service must sign and date the delivery
or service ticket. Both the supplier and the receiving office must
retain a copy of the delivery ticket.</p>
            </li>
            <li class="- topic/li ">
               <p id="d226e41" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(c)</ph>
                  <i class="+ topic/ph hi-d/i ">Invoices</i>.
If the contracting officer has exhausted all efforts to get a supplier
to accept one of the invoicing statements outlined in FAR 13.303-3(a)(6),
the contracting officer may deviate in order to permit the submission
and payment of invoices for each delivery under the BPA. The contracting
officer shall document their efforts and the contractor’s refusal.</p>
            </li>
            <li class="- topic/li ">
               <p id="d226e53" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(d)</ph>
                  <i class="+ topic/ph hi-d/i ">Processing
invoices</i>. The designated billing office must time-stamp invoices
to indicate the date of receipt. The ordering office must forward
an invoice to the appropriate Finance Division within 5 workdays
of its receipt or acceptance of the supplies or services. An exception
applies if the BPA provides for the accumulation of invoices for
a specified period. If this exception applies, the ordering office
must forward the accumulated invoices within 5 workdays after the
specified period for accumulation. Mark all invoices to indicate
that purchases were made under a BPA.</p>
            </li>
         </ol>
      </conbody>
   </concept>
</dita>
