1804.7100 Scope of subpart.
This subpart contains the administrative requirements and procedures for uniform numbering of NASA contracts (including letter contracts), purchase orders (including requests to other Government agencies), basic ordering agreements, other documents evidencing in whole or in part an agreement between the parties involving the payment of appropriated funds or collection of funds for credit to the Treasury of the United States, and modifications or supplements to these instruments. It further provides for a uniform identification system for numbering solicitations.
1804.7101 Policy.
(a) Contractual documents coming within the scope of this subpart shall be numbered with approved prefixes and serial numbers for identification, audit, and filing purposes. If a prefix identification symbol is required for an installation or office not listed in this subpart, a request for the assignment of a prefix identification shall be submitted to the Office of Procurement, NASA Headquarters (Code HC). Alpha-numeric characters, other than those prescribed in this subpart, shall not be used as part of the numbering system. If other identification is required, it shall be placed on the document in such a location as to clearly separate it from the identification number prescribed in this subpart.
(b) The identification number shall be retained unchanged for the life of the particular instrument and shall consist of not more than 11 alpha-numeric characters positioned as prescribed in this subpart.
1804.7102 Invitations for bids, requests for proposals, NASA Research Announcements, contracts, agreements, and modifications.
1804.7102-1 Identification of solicitations.
Solicitations shall be numbered in accordance with the individual field installation's system for identifying them, except that in all cases the identifying number shall begin with the installation's numerical identification prefix (see 1804.7102- 4).
1804.7102-2 Contracts and agreements requiring numbering.
The following contracts and agreements shall be numbered in accordance with the uniform numbering system prescribed in 1804.7102-3, 1804.7102-4, 1804.7102-5, and 1804.7102-7:
(a) Contracts, including letter contracts, for procurement or sale of supplies or services involving or likely to involve the payment or receipt of more than $25,000.
(b) Indefinite-delivery contracts involving more than one payment and estimated to involve payment or receipt of more than $25,000 during the fiscal year.
(c) Utilities contracts.
(d) Leases of real property and renewals of these leases.
(e) Easements.
(f) Basic ordering agreements.
(g) Other written agreements involving payment or receipt of funds not covered by 1804.7103.
1804.7102-3 Assignment and control of numbers.
(a) The numbering of contracts, agreements, and modifications shall be centrally controlled by each contracting office at NASA Headquarters, field installations, or offices for which a prefix identification symbol has been assigned.
(b) A complete identifying number shall consist of the following and shall be assigned to NASA contracts and agreements designated in 1804.7102-2:
(1) One of the prefix identification symbols contained in 1804.7102-4, followed by a hyphen.
(2) A serial number (assigned in accordance with 1804.7102-5) for the particular transaction.
1804.7102-4 Assigned contract or agreement prefixes.
(a) Approved prefixes for NASA contract or agreement numbers are as follows:
INSTALLATION PREFIX Ames Research Center NAS2 Dryden Flight Research Center NAS4 Goddard Space Flight Center NAS5 Headquarters NASW Lyndon B. Johnson Space Center NAS9 John F. Kennedy Space Center NAS10 Langley Research Center NAS1 Lewis Research Center NAS3 George C. Marshall Space Flight Center NAS8 NASA Management Office-JPL NAS7 John C. Stennis Space Center NAS13 Space Station Program Office NAS15
(b) The identification numbering system for all contracts totally funded under reimbursable arrangements with the Department of Energy shall conform to 1804.7102-3, except that a DEN prefix shall be used instead of the NAS prefix; e.g., DENW would be the Headquarters prefix, and DEN8 would be the Marshall designation.
(c) All Space Act agreements awarded under the authority of Section 203(c)(5) or 203(c)(6) of the Space Act shall also be identified as specified in 1804.7102-3, except that an NCA prefix shall be used instead of the NAS prefix.
1804.7102-5 Serial numbers.
(a) Contracts and agreements identified in 1804.7102-2 shall be numbered serially by the organizational unit authorized to assign such numbers, commencing with the number "1" and continuing in succession without regard to fiscal year or type of contract; e.g., NAS5-300, NAS5-301.
(b) If the contract is a facilities contract, the letter "F," in parentheses, shall be used at the end of the serial number for identification purposes; e.g., NAS5-301(F).
(c) When the series of numbers under a symbol exceeds five digits (over 99,999), a new series shall be used, beginning the series with number "1" and followed by the capital letter "A." Should additional series become necessary, they will be distinguished by the capital letters "B," "C," and so forth, as may be required, except that the letters "I" and "O" shall not be used.
1804.7102-6 Modifications of contracts or agreements.
Modifications of definitive contracts or agreements shall (a) bear the same identification as the contract or agreement being modified and (b) be numbered consecutively for each contract or agreement, beginning with Modification Number 1, regardless of whether the modification is accomplished by unilateral or bilateral action. Except for termination notices, modifications shall be effected by the use of Standard Form 30, Amendment of Solicitation/ Modification of Contract.
1804.7102-7 Letter contracts.
(a) Superseding definitive contract. Definitive contracts superseding letter contracts shall retain the same contract number as that originally assigned to the letter contract. Actions definitizing letter contracts are considered modifications and shall be assigned modification numbers in accordance with the following paragraph (b)(2) of this section.
(b) Modifications.
(1) Additions or changes to letter contracts shall be accomplished by modification to the letter contract. Modifications shall (i) bear the same identification as the letter contract being modified and (ii) be numbered consecutively for each letter contract, beginning with Modification Number 1, regardless of whether the modification is accomplished by unilateral or bilateral action.
(2) Actions definitizing letter contracts shall be numbered beginning with the next sequential number following that of the last modification, if any, to the letter contract.
1804.7103 Purchase orders and requests.
1804.7103-1 General.
Purchase orders (including blanket purchase agreements) and requests to other Government agencies to furnish supplies or services shall be assigned a complete identifying number consisting of--
(a) One of the letter prefixes set forth in 1804.7103-2, followed by a hyphen; and
(b) A serial number, assigned in accordance with 1804.7103-3.
1804.7103-2 Assigned purchase order or request prefixes.
Approved letter prefixes for NASA purchase orders (including blanket purchase
agreements) or requests to other Government agencies are as follows:
INSTALLATION PREFIX Ames Research Center A Dryden Flight Research Center E George C. Marshall Space Flight Center H Goddard Space Flight Center S Headquarters W John F. Kennedy Space Center CC Langley Research Center L Lewis Research Center C Lyndon B. Johnson Space Center T NASA Management Office--JPL WO John C. Stennis Space Center NS Space Station Program Office K
1804.7103-3 Serial numbers.
The same series of consecutive numbers will be used for numbering both purchase orders (including blanket purchase agreements) and requests to other Government agencies. The series shall commence with the number "1" and continue in succession without regard to the fiscal year. The number follows the letter symbol, separated by a hyphen; e.g., Order Number L-350 or Order Number W-1000. When the series of numbers under a symbol exceeds 5 digits (over 99,999), a new series shall be used, beginning the series with number "1" and followed by the capital letter "A." Should additional series become necessary, they will be distinguished by the capital letters "B," "C," and so forth, as may be required, except that the letters "I" and "O" shall not be used.