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VAAR PART 813 - SIMPLIFIED ACQUISITION PROCEDURES


PART 813 - SIMPLIFIED ACQUISITION PROCEDURES


PART 813--SIMPLIFIED ACQUISITION PROCEDURES

TABLE OF CONTENTS

SUBPART 813.1--PROCEDURES

§813.106

Competition and price reasonableness.

§813.106-70

Oral purchase orders.

SUBPART 813.3--SIMPLIFIED ACQUISITION METHODS

§813.302

Purchase orders.

§813.302-5

Clauses.

§813.307

Forms.

SUBPART 813.4--IMPREST FUND

§813.402

General.

§813.403

Agency responsibilities.

§813.405

Procedures.

§813.405-70

Written c.o.d. orders.

SUBPART 813.5--PURCHASE ORDERS

§813.505-3

SF 44, Purchase Order--Invoice--Voucher.

PART 813 - SIMPLIFIED ACQUISITION PROCEDURES

SUBPART 813.1 - PROCEDURES

§813.106   Competition and price reasonableness.

Quotations may be recorded on an Abstract of Offers (SF 1409 or 1419), the purchase request if space permits, or other supplemental sheet or form, such as VA Form 10-2237b, Request for Dietetic Supplies.

§813.106-70   Oral purchase orders.

Oral purchase orders, when considered advantageous to the Department of the Veterans Affairs, may be used for transactions not in excess of $2,500. This limitation does not apply to delivery orders against existing contracts, e.g., delivery orders against FSS contracts. The transaction will be assigned a purchase order number and receipt documentation will be obtained on the copies of the purchase request utilized as a property voucher and receiving report. Documentation as to competition will be in accordance with FAR 13.106-3.

SUBPART 813.3 - SIMPLIFIED ACQUISITION METHODS

§813.302   Purchase orders.

§813.302-5   Clauses.

When using the VA Form 90-2138 or 90-2138-ADP for maintenance contracts involving services performed on Government property which have the potential for property damage and liability claims, the contracting officer shall insert in the purchase order the Contractor Responsibilities clause found at §852.237-70. Applicable maintenance contracts include but are not limited to window washing, pest control, and elevator maintenance.

§813.307   Forms.

SUBPART 813.4 - IMPREST FUND

§813.402   General.

§813.403   Agency responsibilities.

The Chief, A&MMS, Director, Central Office Building and Supply Service, Chief, Stock Control Division, and Chief Accounting and Control Division at VA supply depots having an imprest fund cashier, shall make the review and determination required by FAR 13.403 as frequently as necessary, but not less often than once a year. The determination shall be in writing and shall be furnished, as appropriate, to the field station Director, Director, Office of Administration, or Director, VA Supply Depots. A copy of each determination shall also be furnished the supporting Fiscal activity.

§813.405   Procedures.

§813.405-70   Written c.o.d. orders.

SUBPART 813.5 - PURCHASE ORDERS

§813.505-2 Agency forms in lieu of OFs 347 and 348.

§813.505-3   Standard Form 44, Purchase Order--Invoice--Voucher.

Purchasing activities utilizing this form must take every precaution to safeguard all unused copies of the form in their possession. A record will be maintained which will show the quantity on hand

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