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VAAR PART 814 - SEALED BIDDING


PART 814 - SEALED BIDDING


PART 814--SEALED BIDDING

TABLE OF CONTENTS

SUBPART 814.1--USE OF SEALED BIDDING

§814.103

Policy.

§814.103-1

General.

§814.104

Types of contracts.

§814.104-70

Fixed-price contracts with escalation.

SUBPART 814.2--SOLICITATION OF BIDS

§814.201

Preparation of invitations for bids.

§814.202

General rules for solicitation of bids.

§814.202-4

Bid samples.

§814.203

Methods of soliciting bids.

§814.203-1

Mailing or delivery to prospective bidders.

§814.204

Records of invitations for bids and records of bids.

§814.205

Solicitation mailing lists.

§814.205-1

Establishment of lists.

§814.205-2

Removal of names from solicitation mailing lists.

§814.205-5

Release of solicitation mailing lists.

§814.208

Amendment of invitation for bids (construction).

SUBPART 814.3--SUBMISSION OF BIDS

§814.301

Responsiveness of bids.

§814.302

Bid submission.

§814.304

Late bids, late modifications of bids, or late withdrawal of bids.

§814.304-2

Notifications to late bidders.

§814.304-4

Records.

SUBPART 814.4--OPENING OF BIDS AND AWARD OF CONTRACT

§814.402

Opening of bids.

§814.403

Recording of bids.

§814.404

Rejection of bids.

§814.404-1

Cancellation of invitations after opening.

§814.404-2

Rejection of individual bids.

§814.404-70

Questions involving the responsiveness of a bid.

§814.407

Mistakes in bids.

§814.407-3

Other mistakes disclosed before award.

§814.407-4

Mistakes after award.

§814.408

Award.

§814.408-70

Award when only one bid is received.

§814.408-71

Recommendation for award (construction).

§814.409

Information to bidders.

PART 814 - SEALED BIDDING

SUBPART 814.1 - USE OF SEALED BIDDING

§814.103   Policy.

§814.103-1 General.

Contracts in excess of the small purchase limitation or in excess of $1,000 for contracts made for repairs to property acquired by VA under Chapter 37, Title 38, United States Code, will be made by sealed bidding when all of the elements necessary for sealed bidding as prescribed in FAR 6.401(a) are present.

§814.104   Types of contracts.

§814.104-70   Fixed-price contracts with escalation.

When contracts of this nature are authorized pursuant to §816.102(b), contracting officers will be guided by the provisions of FAR 16.203.

SUBPART 814.2 - SOLICITATION OF BIDS

§814.201   Preparation of invitations for bids.

§814.202   General rules for solicitation of bids.

§814.202-4   Bid samples.

When it has been determined that samples are necessary to the proper awarding of a contract, the provision set forth in §852.214-73 will be added to the provision in FAR 52.214-20.

§814.203   Methods of soliciting bids.

§814.203-1   Mailing or delivery to prospective bidders.

The contracting officer will include either a bid envelope, or OF 17, Sealed Bid Label, with each invitation for bids furnished to prospective bidders.

§814.204   Records of invitations for bids and records of bids.

§814.205   Solicitation mailing lists.

§814.205-1   Establishment of lists.

From the solicitation mailing list applications received, each contracting activity will compile and keep current a Solicitation Mailing List file. The lists will be maintained according to the commodity classification or group of items normally listed on the same invitation for bids.

§814.205-2   Removal of names from solicitation mailing lists.

Except as provided for in FAR 14.205-2, no VA contracting officer, or other employee, shall remove from the solicitation mailing list the name of any prospective bidder.

§814.205-5   Release of solicitation mailing lists.

When invitations for bids for supply and service contracts have been issued, contracting officers may furnish, upon request of an individual or institution having a bona fide interest in such information, a list of the prospective bidders to whom invitations for bids were submitted. The provisions of FAR 14.205-5 will be observed with respect to invitations for bids for construction contracts.

§814.208   Amendment of invitation for bids (construction).

Amendments will be sent to holders of drawings and specifications by certified mail, return receipt requested.   (Amendments may be made by telegram, if time does not permit mailing.)

SUBPART 814.3 - SUBMISSION OF BIDS

§814.301   Responsiveness of bids.

Where the timeliness of the submission of a bid, modification or withdrawal cannot be administratively determined in accordance with FAR 14.301, the matter will be submitted by the contracting officer directly to the Comptroller General for decision. The submission will include copies of all pertinent papers. A copy of each submission will be forwarded to the Deputy Assistant Secretary for Acquisition and Materiél Management.

§814.302   Bid submission.

A bid handcarried by the bidder or his agent will be considered late unless delivered to the addressee designated in the bid invitation prior to the time set for opening.

§814.304   Late bids, late modifications of bids, or late withdrawal of bids.

§814.304-2   Notification to late bidders.

The notification to late bidders will specify the final date by which the evidence must be received to be considered. This date must be within the time allowed by the apparent low bidder for acceptance of his bid.

§814.304-4   Records.

All bids received by mail (or telegram where authorized) will be time and date stamped immediately upon receipt at VA installation mail room and in the office of the addressee designated in the invitation. This will firmly establish the time of receipt of bids, or when bids are received in the office of the addressee subsequent to the time of opening, and it will establish whether or not the delay was due to mishandling on the part of the VA.

SUBPART 814.4 - OPENING OF BIDS AND AWARD OF CONTRACT

§814.402   Opening of bids.

§814.403 Recording of bids.

The information required for bid evaluation shall be recorded on the appropriate Abstract of Offers from (SF 1409 or 1419). The evaluation data may be recorded on supplemental sheets or forms such as VA Form 10-2237b, Request for Dietetic Supplies, providing that such supplemental sheets or forms are covered by one of the forms authorized above for recording bid or price data. In addition to those instructions set forth in FAR 14.403, the bid opening officer shall certify on the abstract the date and hour at which the bids were opened. Where erasures, strikeovers, or changes in price are noted at the time of opening, a statement to that effect will also be included on, or attached to, the abstract or record of bids.

§814.404   Rejection of bids.

§814.404-1   Cancellation of invitations after opening.

§814.404-2   Rejection of individual bids.

§814.404-70   Questions involving the responsiveness of a bid.

Questions involving the responsiveness of a bid which cannot be resolved by the contracting officer may be submitted to the Comptroller General through the Deputy Assistant Secretary for Acquisition and Materiél Management, Acquisition Administration Team, or the Chief Facilities Management Officer, Office of Facilities Management, as appropriate. Pertinent documentation must accompany the submission.

§814.407   Mistakes in bids.

§814.407-3   Other mistakes disclosed before award.

§814.407-4   Mistakes after award.

§814.408   Award.

§814.408-70   Award when only one bid is received.

When only one bid is received in response to an invitation for bids, such bid may be considered and accepted if:

§814.408-71   Recommendation for award (construction).

§814.409   Information to bidders.

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