SOFARS PART 5604
ADMINISTRATIVE MATTERS
SUBPART 5604.1 - CONTRACT EXECUTION
Contracting officers shall insert 5652.204-9000, Individual Authorized to Sign, in all solicitations.
SUBPART 5604.2 - CONTRACT DISTRIBUTION
5604.202 Agency Distribution Requirements.
(a) Contracting officers shall distribute the contract in accordance with the individual contract needs and documented the distribution(s) on the Contract Distribution List or a similar format. Distribute copies to the servicing Defense Finance and Accounting Center via the Electronic Data Access (EDA) website when the capability exists. Annotated the Distribution List whenever any official contractual documents are issued, including all modifications and may be used to document the distribution of COR/TCR appointments or terminations, and Ordering Officer Appointments.
(b) Distribution of contractual documents will be made electronically where the capability exists.
SUBPART 5604.4 - SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY
All procedures involving safeguarding classified information shall be made in accordance with the local security requirements and procedures.
5604.403 Responsibilities of contracting officers.
Contractor officers shall insert the clause 5652.204-9001, Cognizant Security Office, when utilizing DFARS 52.204-2, Security Requirements.
SUBPART 5604.5 ELECTRONIC COMMERCE IN CONTRACTING
Contracting officers shall insert the clause, 5652.204-9002, Instructions for the Use of Electronic Contracts, whenever electronic contracting methods are used.
SUBPART 5604.6 - CONTRACT REPORTING
5604.670 Defense Contract Action Data System.
5604.670-3 Contracting Officer Responsibilities.
(a)(4)
(A) Contracting offices shall use the web-based Electronic Contracting Information Transfer System (ECITS) to complete the Individual Contracting Action Report (DD 350).
(B) All DD form 350 reports must be entered into ECITS no later than the second business day of the month following the end of the reporting period. Do not submit reports prior to the action date.
(C) All DD Form 350s shall be transmitted to the U.S. Army Contracting Support Agency electronically from the office of the USSOCOM Directorate of Procurement.
(D) Special or unique reporting requirements may be coordinated with SOAL-KM.
(b)
Each contracting office shall complete the DD form 1057 in the web-based ECITS no later than second day of the following month of the report.
SUBPART 5604.8 - GOVERNMENT CONTRACT FILES
5604.803 Contents of Contract Files.
(a) The use of electronic contract files is preferred and will be used whenever possible. When electronic capabilities do not exist or are impractical, contracting officers should arrange their files in a neat and orderly manner and with consistency of form throughout the contracting activity.
(b) Two types of file folders are recommended for use for hard copy contract files; standard office letter size file folders for purchase or delivery orders and reinforced, multiple divided, letter size file folders for larger contracts will more supporting documentation. When the contract file exceeds the capacity of one folder, then the additional contract file folders should be marked sequentially as follows:
Contract Number: USZAXX-FY-XXXXX, FOLDER 1 OF XX
(c) The use of the contract Administrative Checklist is required for all contracts exceeding the simplified acquisition threshold. A locally devised checklist with substantially the same content may be used. Files should be arranged in accordance with a Contract File Index. Numbered tabs shall be at the side of a page, which act as a divider between each category of documents (i.e. A-1, B-1, B-2, B-3...).
SUBPART 5604.70 - UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERING SYSTEM
5604.7004 Supplementary PII Numbers.
(a)(3)
The following Contracting Office Codes and order numbers shall be utilized:
OFFICE |
CODE |
ORDER NUMBERS |
AFSOC |
USZA20 |
|
SOCPAC |
USZA21 |
|
SOAL-KB |
USZA22 |
2UO1 - 2U025 |
HQ PRO MGMT |
USZA26 |
1Z01 - 1ZXX |
JSOC |
USZA90 |
2U26 - 2U60 |
USASOC |
USZA92 |
1FXX - 1FXX |
NAVSBS-1 |
USZA93 |
|
NAVSPECWAR (GP 1) |
USZA94 |
2LXX -2LXX |
TAKO |
USZA95 |
1AXX -1AXX |
NAVSBS-2 |
USZA96 |
1PXX -1PXX |
NAVSPECWAR (GP 2) |
USZA97 |
B8XX - B8XX |
NAVSPECWAR CENTER |
USZA98 |
|
SUBPART 5604.71 - UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM
5604.7107 Contract Accounting Classification Reference Number (ACRN).
(a)
(1) Contracts, task orders, and delivery orders under indefinite delivery contracts or basic ordering agreements, shall not contain more than one fund cite from the same congressional funding line except as provided in Paragraph (2).
(2) Multiple fund cites from the same congressional funding line may be used in situations where it is needed to comply with one of the following requirements:
(i) Congressionally mandated reporting requirements contained in regulation or congressional committee reports.
(ii) Information specifically required in the DOD Financial Management Regulation.
(iii) Information specifically required in a Program Objective Memorandum or budget guidance signed by the Under Secretary of Defense (Comptroller) (USD(C)), or the Director Program Analysis and Evaluation.
(iv) Information identified in writing by the USD(C) as necessary to prepare the department's annual audited financial statements.
(v) Information required by the Office of Management and Budget, Department of Treasury, or other federal agency when the requirement is contained in a signed policy directive issued by the applicable agency.
(3) Use of multiple fund cites not falling within the requirements of paragraph (2) must be approved by the Commander in Chief United States Special Operations Command (CINCSOC) and the Director of Defense Procurement, Office of the Under Secretary of Defense (Acquisition & Technology). This authority shall not be delegated. Request for approval shall be submitted through the Director of Procurement (DOP). The approval document shall be included in the contract file.
HQ, United States Special Operations Command January 2001
Special Operations Acquisition and Logistics Center (SOAL-K)
SOFARS 5604