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SOFARS PART 5604ADMINISTRATIVE MATTERS



SOFARS PART 5604
ADMINISTRATIVE MATTERS

SUBPART 5604.1 - CONTRACT EXECUTION

5604.103 Contract Clause.

Contracting officers must insert 5652.204-9000, Individual Authorized to Sign, in all solicitations.

 

SUBPART 5604.2 - CONTRACT DISTRIBUTION

5604.202 Agency Distribution Requirements.

(b) Distribute all contractual documents electronically where the capability exists.

 

SUBPART 5604.4 - SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

5604.402 General.

All procedures involving safeguarding classified information must be made in accordance with the local security requirements and procedures.

5604.403 Responsibilities of contracting officers.

Contracting officers must insert the clause 5652.204-9001, Cognizant Security Office, when utilizing DFARS 252.204-2, Security Requirements.

 

SUBPART 5604.5 ELECTRONIC COMMERCE IN CONTRACTING

5604.502 Policy.

Contracting officers must insert the clause, 5652.204-9002, Instructions for the Use of Electronic Contracts, whenever electronic contracting methods are used.

 

SUBPART 5604.6 - CONTRACT REPORTING

5604.670 Defense Contract Action Data System.

5604.670-3 Contracting Officer Responsibilities.

(a)(4)

(A)    Contracting offices must use the web-based Electronic Contracting Information Transfer System (ECITS) to complete the Individual Contracting Action Report (DD 350).

(B)    All DD form 350 reports must be entered into ECITS no later than the second business day of the month following the end of the reporting period. Do not submit reports prior to the action date.

5604.670-5 Departmental data collection point responsibilities

(1) All DD Form 350s must be transmitted to the Secretary of the Army Acquisition, Logistics and Technology (SAALT) from the office of the USSOCOM Directorate of Procurement.

(2) Special or unique reporting requirements may be coordinated with SOAL-K liaison officers.

SUBPART 5604.8 – GOVERNMENT CONTRACT FILES

5604.803 Contents of Contract Files.

(a) The use of electronic contract files is preferred and will be used whenever possible. When electronic capabilities do not exist or are impractical, contracting officers should arrange their files in a neat and orderly manner and with consistency of form throughout the contracting activity.

5604.804 Closeout of Contract Files.

5604.804-1 Closeout by the Office Administering the Contract.

(1)

Contracting officers must use the DD 1597, Contract Closeout Checklist, and DD form 1594, Contract Completion Statement, for all contracts other than firm-fixed price that are not administered by a Defense Contract Management Agency (DCMA) contract administration officer. A copy of the final contract closeout action must be forwarded to the Comptroller Office.

5604.804-2 Closeout of the Contracting Office Files if another Office Administers the Contract.

Contracting officers must obtain all the proper closeout documentation from both the administering and paying offices per DFARS 204.804-2 within the time parameters established in FAR 4.804-1. Upon receipt of the required documentation from the coordinating offices, the Contracting Officer must complete the actions required by FAR 4.804-2(b), using the USSOCOM Primary Contracting Office Closeout Checklist, and forward a copy of the completed DD 1597 to the Comptroller Office.

SUBPART 5604.70 - UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERING SYSTEM

5604.7003 Basic PII number.

(a)(1)

DoDAAC codes for USSOCOM offices are assigned as follows:

OFFICE

DoDAAC

SOAL-KA

H92236

SOAL-KB

H92222

SOAL-KCC

H92237

SOD

H92238

USASOC

H92239

NSWG - 1

H92240

TAKO

H92241

NSWG- 4

H92242

NSWG - 2

H92243

NSWDG

 H92244

5604.7004 Supplementary PII Numbers.

(a)(3)

The following order numbers must be utilized by USSOCOM contracting offices:

OFFICE

OFFICE CODE

DoDAAC

ORDER NUMBERS

SOAL-KA

USZA26

H92236

 

SOAL-KB

USZA22

H92222

2U01 - 2U025

SOAL-KCC

USZA26

H92237

1Z01 – 1ZXX

SOD

USZA23

H92238

 

USASOC

USZA92

H92239

1F01 - 1FXX

NSWG - 1

USZA94

H92240

2L01 -2LXX 

NSWG -2

USZA97

H92243

 

TAKO

USZA95

H92241

1A01 -1AXX

NSWG - 4

USZA96

H92242

1P01 -1PXX

NSWDG

USZA99

H92244

 

  

SUBPART 5604.71 - UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM

5604.7107 Contract Accounting Classification Reference Number (ACRN).

(a)

(1) Contracts, task orders, and delivery orders under indefinite delivery contracts or basic ordering agreements, must not contain more than one fund cite from the same congressional funding line except as provided in Paragraph (2).

(2) Multiple fund cites from the same congressional funding line may be used in situations where it is needed to comply with one of the following requirements:

(i) Congressionally mandated reporting requirements contained in regulation or congressional committee reports.

(ii) Information specifically required in the DOD Financial Management Regulation.

(iii) Information specifically required in a Program Objective Memorandum or budget guidance signed by the Under Secretary of Defense (Comptroller) (USD(C)), or the Director Program Analysis and Evaluation.

(iv) Information identified in writing by the USD(C) as necessary to prepare the department's annual audited financial statements.

(v) Information required by the Office of Management and Budget, Department of Treasury, or other federal agency when the requirement is contained in a signed policy directive issued by the applicable agency.

(3) Use of multiple fund cites not falling within the requirements of paragraph (2) above must be approved by the Commander, United States Special Operations Command, and the Director of Defense Procurement, Office of the Under Secretary of Defense (Acquisition & Technology). This authority must not be delegated. Request for approval must be submitted through the Director of Procurement (DOP). The approval document must be included in the contract file.

HQ, United States Special Operations Command May 2005

Special Operations Acquisition and Logistics Center (SOAL-K)

SOFARS 5604

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