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<dita xmlns:ditaarch="http://dita.oasis-open.org/architecture/2005/"
      ditaarch:DITAArchVersion="1.2">
   <concept id="id198GDA0509Q"
            audience="GSAM"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">504.7104</ph> Acquisitions and contract
actions requiring SPE review and approval.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p class="- topic/p ">Acquisitions and contract actions requiring SPE review
or approval must conduct an acquisition review, consistent with
HCA policy established under <xref href="GSAM-i504-7103.dita#id198GB0F0HCE"
                  outputclass="fm:ParaNumOnly"
                  class="- topic/xref ">504.7103</xref>.</p>
         <ol class="- topic/ol ">
            <li class="- topic/li ">
               <p class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(a)</ph>
                  
                  
                  <i class="+ topic/ph hi-d/i ">General</i>. The
FAR, GSAM, Acquisition Letters, and other policies and procedures
identify acquisitions and contracting actions that require SPE review
or approval. The SPE may request review of any acquisition or contract
action, in addition to those where SPE review or approval is required.</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                         An HCA may notify the SPE
according to paragraph (b) of this section of acquisitions or contract
actions that otherwise do not require SPE review or approval. A
reason may be to seek assistance, advice, or guidance from the SPE about
a potential or planned acquisition, a contract action, or an award.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(b)</ph>
                  
                  
                  <i class="+ topic/ph hi-d/i ">Notification.</i> The
SPE shall be notified of acquisitions and contract actions requiring
SPE review or approval as early in the acquisition life cycle as
possible. Notification shall be sent to spe.request@gsa.gov and
include the following information:</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                         Description of the need for SPE
involvement (<i class="+ topic/ph hi-d/i ">e.g.,</i> SPE approval of a consolidation determination);</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                         Description of the requirement,
including key dates (<i class="+ topic/ph hi-d/i ">e.g.</i>, anticipated solicitation date,
anticipated award date);</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                         Date(s) of acquisition
review(s); and</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(4)</ph>
                        
                         Any other important information.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(c)</ph>
                  
                  
                  <i class="+ topic/ph hi-d/i ">Approval</i>. Acquisitions
and contract actions requiring SPE review or approval shall be sent
to <xref href="mailto:spe.request@gsa.gov"
                        format="html"
                        scope="external"
                        class="- topic/xref ">spe.request@gsa.gov</xref> and include the
following information;</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                         Description
of the requirement, action required, and due date;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                         The document(s) requiring
SPE review or approval;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                         Evidence of Service-level
concurrences;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(4)</ph>
                        
                         Evidence of legal concurrence;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(5)</ph>
                        
                        
                        Evidence of other applicable
concurrences where applicable (e.g., category manager and OSDBU);
                     </p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(6)</ph>
                        
                        
                         Supporting
attachments, if applicable; and</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(7)</ph>
                        
                        
                         Any other
important information.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(d)</ph>
                  
                  
                  <i class="+ topic/ph hi-d/i ">Participants</i>. Acquisition
reviews involving the SPE are to include key members of the acquisition
team as well as the following participants:</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                         SPE or authorized designee;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                         Head of the contracting
activity or authorized designee;</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                         Office of Small and Disadvantaged
Business Utilization; and</p>
                  </li>
                  <li class="- topic/li ">
                     <p class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(4)</ph>
                        
                         Other key stakeholders
(<i class="+ topic/ph hi-d/i ">e.g.</i>, GSA Office of Information Technology for GSA-funded
technology acquisitions).</p>
                  </li>
               </ol>
            </li>
         </ol>
      </conbody>
   </concept>
</dita>
