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<dita xmlns:ditaarch="http://dita.oasis-open.org/architecture/2005/"
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      domains="(topic task)                            (topic concept)                            (topic concept glossentry)                            (topic concept glossgroup)                            (topic reference)                            (topic troubleshooting++task) (topic task)                            (topic abbrev-d)                            a(props deliveryTarget)                            (topic equation-d)                            (topic hazard-d)                            (topic hi-d)                            (topic indexing-d)                            (topic markup-d)                            (topic mathml-d)                            (topic pr-d)                            (topic relmgmt-d)                            (topic sw-d)                            (topic svg-d)                            (topic ui-d)                            (topic ut-d)                            (topic markup-d xml-d)                            (topic task strictTaskbody-c)   ">
   <concept id="id201IB070D8F"
            audience="GSAR"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title xtrc="GSAR" xtrf="GSAR" class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">552.236-80</ph> Accounting
Records and Progress Payments.</title>
      <conbody class="- topic/body  concept/conbody ">
         <p audience="GSAR" class="- topic/p ">As prescribed in <xref href="GSAM-536.7107.dita#id201I9F0E0QD"
                  base="id201I9F0E0QD"
                  outputclass="fm:ParaNumOnly"
                  class="- topic/xref ">536.7107</xref>(b), insert the
following clause:</p>
         <p audience="GSAR" outputclass="Ctr_SmCaps" class="- topic/p ">Accounting Records
and Progress Payments (Jan 2020)</p>
         <ol class="- topic/ol ">
            <li class="- topic/li ">
               <p id="id201IB080ALZ" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(a)</ph>
                  
                  
                  
                  
                  
                    The
Contractor shall keep full and detailed accounts and exercise such
controls as may be necessary for proper financial management under
this contract. The Contractor's accounting and control systems shall
meet Generally Accepted Accounting Principles (GAAP) and provide
for the following:</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p id="id201IB08B0RT" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                        
                        
                        
                        
                          There is proper segregation
of direct costs and indirect costs.</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="id201IB09J0Q4" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                        
                        
                        
                        
                          There
is proper identification and accumulation of direct costs by contract.</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="id201IB09K0B7" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                        
                        
                        
                        
                          There
is a labor time distribution system that charges direct and indirect
labor appropriately.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080M4Q" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(b)</ph>
                  
                  
                  
                  
                  
                    The
Contractor shall afford access to and shall permit any authorized
representatives of the Government to audit, examine and copy any
records, documents, books, correspondence, instructions, drawings,
receipts, subcontracts, purchase orders, vouchers, memoranda, and
other data relating to this contract. Records subject to audit,
examination, and copying shall include those records necessary to
evaluate and verify all direct and indirect costs, including overhead
and payroll tax and fringe benefit allocations, as they may apply
to costs associated with the contract. The Contractor shall preserve
these records for a period of three years after the final payment,
or for such longer period as may be required by law.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080OAU" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(c)</ph>
                  
                  
                  
                  
                  
                    The
records identified in paragraphs (b) of this clause shall be subject
to inspection and audit by the Government or its authorized representative
for, but not limited to, evaluating and verifying:</p>
               <ol class="- topic/ol ">
                  <li class="- topic/li ">
                     <p id="id201IB0A0LKY" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                        
                        
                        
                        
                          Contractor
compliance with contract requirements;</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="id201IB0A0TWJ" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                        
                        
                        
                        
                          Compliance
with pricing change orders, invoices, applications for payment,
or claims submitted by the contractor or any of its subcontractors
at any tier, including vendors and suppliers.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080OA2" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(d)</ph>
                  
                  
                  
                  
                  
                    If
requested by the Government, the Contractor shall promptly deliver
to the Government or its designee copies of all records related
to the contract, in a form acceptable to the Government. The Contractor
shall provide to the Government or its authorized representative
such records maintained in an electronic format in a computer readable
format on data disks or suitable alternative computer data exchange
formats.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080ODI" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(e)</ph>
                  
                  
                  
                  
                  
                    The
Government shall have access to the Contractor's facilities, shall
be allowed to interview all current and former employees to discuss
matters pertinent to the contract, and shall be provided adequate
work space, in order to conduct audits and examinations.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080OVB" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(f)</ph>
                  
                  
                  
                  
                  
                    If
any audit or examination of the Contractor's records discloses total
findings resulting in overpricing or overcharges by the Contractor
to the Government in excess of one-quarter percent of the total
contract billings, the Contractor shall immediately reimburse the
Government for the overcharges. The Contractor shall also reimburse
the Government for the costs of the audit unless otherwise agreed
to by the Government and the Contractor.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080P8G" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(g)</ph>
                  
                  
                  
                  
                  
                    The
Government shall be entitled to audit all modifications, including
lump-sum modifications, to determine whether the proposed costs,
as represented by the Contractor and any of its subcontractors,
are in compliance with the contract. If it is determined that the
costs proposed under a modification, including lump-sum modifications,
are not in compliance with the contract, the Government reserves
the right to adjust the amount previously approved and included
in the modification.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080PP5" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(h)</ph>
                  
                  
                  
                  
                  
                    If
the Contractor fails to comply with any conditions in this clause,
the Contracting Officer may retain a maximum of 10 percent of the
amount of each payment request submitted until such deficiencies
are corrected.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080PRY" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(i)</ph>
                  
                  
                  
                  
                  
                    These
requirements regarding accounting records shall not mitigate, lessen
nor change any other requirements in the contract regarding audits,
payment submissions, records, or records retention.</p>
            </li>
            <li class="- topic/li ">
               <p id="id201IB080QLV" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(j)</ph>
                  
                  
                  
                  
                  
                    The
contractor agrees to incorporate the substance of this clause in
all subcontracts under this contract.</p>
            </li>
         </ol>
         <p audience="GSAR" outputclass="Endofclause" class="- topic/p ">(End of clause)</p>
      </conbody>
   </concept>
</dita>
