<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE dita
  PUBLIC "-//OASIS//DTD DITA Composite//EN" "ditabase.dtd">
<dita xmlns:ditaarch="http://dita.oasis-open.org/architecture/2005/"
      ditaarch:DITAArchVersion="1.2">
   <concept id="HAXAYQVI"
            ditaarch:DITAArchVersion="1.2"
            class="- topic/topic concept/concept ">
      <title class="- topic/title ">
         <ph props="autonumber" class="- topic/ph ">541.202</ph> Procedures.</title>
      <conbody class="- topic/body  concept/conbody ">
         <ol id="d691e13" class="- topic/ol ">
            <li class="- topic/li ">
               <p id="d685e17" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(a)</ph>
                  
                  
                  
                  
                   Contracting officers shall perform
market research and create acquisition plans in accordance with
FAR 41.202 (a), (b), and (e).</p>
            </li>
            <li class="- topic/li ">
               <p id="d685e26" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(b)</ph>
                  
                  
                  
                  
                    Acquisition
plans for utility acquisitions over the simplified acquisition threshold
are required for separate contracts and orders against GSA areawide
contracts; this does not apply to the basic areawide contract.</p>
            </li>
            <li class="- topic/li ">
               <p id="d685e35" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(c)</ph>
                  
                  
                  
                  
                    In
accordance with <xref href="http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3"
                        format="html"
                        scope="external"
                        class="- topic/xref ">40 U.S.C. § 501(b)(1)(B)</xref> and
FAR § 41.103(a), a GSA order or contract for utility service cannot exceed
a 10 year performance period.</p>
            </li>
            <li class="- topic/li ">
               <p id="d685e48" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(d)</ph>
                  
                  
                  
                  
                    The
statement of work for a utility contract must include the building
number(s) and the specified period of performance.</p>
            </li>
            <li class="- topic/li ">
               <p id="d685e57" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(e)</ph>
                  
                  
                  
                  
                    The
Independent Government Cost Estimate for a utility contract must
include all of the following information:</p>
               <ol id="d691e63" class="- topic/ol ">
                  <li class="- topic/li ">
                     <p id="d685e67" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                        
                        
                        
                          A
cost estimate for all individual months up to the thirteenth month;</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="d685e76" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                        
                        
                        
                          The
known tariff rate increases in months beyond the 13 month; and</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="d685e85" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                        
                        
                        
                          Total
estimated award amount for the entire period of performance.</p>
                  </li>
               </ol>
            </li>
            <li props="Runin" class="- topic/li ">
               <p id="d685e97" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(f)</ph>
                  
                  
                  
                  
                     <i class="+ topic/ph hi-d/i ">Federal
Procurement Data System reporting for utility contact actions</i>.</p>
               <ol id="d691e106" class="- topic/ol ">
                  <li class="- topic/li ">
                     <p id="d685e110" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(1)</ph>
                        
                        
                        
                        
                          The
award amount in the Federal Procurement Data System must align with
any independent government cost estimate. The “Action Obligation”
field must cover the first year of performance, and the “Base and
All Options Value” field must cover the entire period of performance.</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="d685e119" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(2)</ph>
                        
                        
                        
                        
                          The
contracting officer must update the award amount for the contract
and report the actual values in FPDS to match the new anticipated
award amount based on actual costs previously obligated and any
changes to the estimated value for future years halfway through
the period of performance whenever the period of performance is
five years or greater. The update must include actual payments to
date, and a revised projection for the duration of the performance period.</p>
                  </li>
                  <li class="- topic/li ">
                     <p id="d685e128" class="- topic/p ">
                        <ph props="autonumber" class="- topic/ph ">(3)</ph>
                        
                        
                        
                        
                          The
contracting officer must update the award amount at the end of the
entire period of performance to match the actual costs.</p>
                  </li>
               </ol>
            </li>
            <li class="- topic/li ">
               <p id="d685e139" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(g)</ph>
                  
                  
                  
                  
                    A
GSA purchase card must not be used as a payment method for any utility
contract unless there are unusual circumstances or emergency situations
that exist. If a GSA purchase card is used, you must inform your
designated GSA budget office.</p>
            </li>
            <li class="- topic/li ">
               <p id="d685e148" class="- topic/p ">
                  <ph props="autonumber" class="- topic/ph ">(h)</ph>
                  
                  
                  
                  
                    Utility
accounts and invoices must be monitored in accordance with the GSA
Utility Program Standard Operating Procedures which can be found on GSA's
Acquisition Portal at <xref href="https://insite.gsa.gov/acquisitionportal"
                        format="html"
                        scope="external"
                        class="- topic/xref ">https://insite.gsa.gov/acquisitionportal</xref>.
               </p>
            </li>
         </ol>
      </conbody>
   </concept>
</dita>
