# 5-503 Reporting instructions.

(a) Spare parts breakout screening report. Using the format in Exhibit IV, provide the following—

(1) Enter reporting activity name, fiscal year, and period ending.

(2) For each AMC/AMSC listed, enter the number of different NSNs for which screening was completed during the period. Show zeros where applicable. This should be done for both full and limited screening.

(3) Report the total costs of the breakout program incurred for the period. Although this will be primarily labor costs, it should also include appropriate prorated costs of ADP services, office overhead, data retrieval service costs, etc. (see 3-303.5).

(b) Spare parts acquisition report. Using the format in Exhibit V, provide the following:

(1) Enter reporting activity name, fiscal year, and period ending.

(2) For each AMC/AMSC listed, enter the number of different NSNs purchased during the current fiscal year and their extended dollar value.

(3) Report the actual breakout program savings or cost avoidances as measured by completed acquisition (not anticipated acquisitions). Price differentials should be measured on each acquisition where a breakout action has taken place. They should equal the difference between the previous contract unit price and the current contract unit price, times the number of units purchased.

EXHIBIT I—VALID AMC/AMSC COMBINATIONS

Acquisition Method Code (AMC) |  |  |  |  |  |  |  |  |  |  |  |
AMSC | 0 | 1 | 2 | 3 | 4 | 5 |  |  |  |  |  |
A | X | o | o | o | o | o |  |  |  |  |  |
B | X | o | o | o | o | o |  |  |  |  |  |
C | X | o | o | o | o | o |  |  |  |  |  |
D | X | X | X | o | o | o |  |  |  |  |  |
G | X | o | o | X | X | X |  |  |  |  |  |
H | X | o | o | o | o | o |  |  |  |  |  |
K | X | o | o | o | o | o |  |  |  |  |  |
L | X | o | o | o | o | o |  |  |  |  |  |
M | X | o | o | o | o | o |  |  |  |  |  |
N | X | o | o | o | o | o |  |  |  |  |  |
O | o | X | X | X | X | X |  |  |  |  |  |
P | X | o | o | o | o | o |  |  |  |  |  |
Q | X | o | o | o | o | o |  |  |  |  |  |
R | X | o | o | o | o | o |  |  |  |  |  |
S | X | o | o | o | o | o |  |  |  |  |  |
T | X | o | o | X | X | X |  |  |  |  |  |
U | X | o | o | o | o | o |  |  |  |  |  |
V | X | o | o | o | o | o |  |  |  |  |  |
Y | X | o | o | o | o | o |  |  |  |  |  |
Z | X | o | o | o | o | o |  |  |  |  |  |
o = VALID COMBINATION |  |  |  |  |  |  |  |  |  |  |  |
X = INVALID COMBINATIONS |  |  |  |  |  |  |  |  |  |  |  |

EXHIBIT II—FULL SCREENING DECISION PROCESS SUMMARY

FLOW CHART

NOTE: Copies of Exhibit II can be obtained from: Defense Acquisition Regulations

System, OUSD(AT&L) DPAP/DARS, 3062 Defense Pentagon, Washington, DC 20301-3062; facsimile (703) 602-0350; e-mail: osd.pentagon.ousd-atl.mbx.dfars@mail.mil.

EXHIBIT III—LIMITED SCREENING DECISION PROCESS SUMMARY FLOW CHART

EXHIBIT IV—SPARE PARTS BREAKOUT SCREENING REPORT

SPARE PARTS BREAKOUT SCREENING REPORT |  |  |  |  |  |  |  |  |  |  |  |  |  |
Report Activity______________ | Fiscal Year_________________ |  |  |  | Period Ending___________________ |  |  |  |  |  |  |  |  |
N U M B E R O F N S N s |  |  |  |  |  |  |  |  |  |  |  |  |  |
AMC/AMSC | LIMITED SCREENING | FULL SCREENING |  |  | TOTAL SCREENING |  |  |  |  |  |  |  |  |
*1G Only 1 **2G Only 2 3 4 5 |  |  |  |  |  |  |  |  |  |  |  |  |  |
TOTAL |  |  |  |  |  |  |  |  |  |  |  |  |  |
| SPARE PARTS BREAKOUT PROGRAM COSTS $_____________ |  |  |  |  |  |  |  |  |  |  |  |  |
* Excluded from AMC 1 data |  |  |  |  |  |  |  |  |  |  |  |  |  |
** Excluded from AMC 2 data |  |  |  |  |  |  |  |  |  |  |  |  |  |

EXHIBIT V—SPARE PARTS ACQUISITION REPORT

SPARE PARTS ACQUISITION REPORT |  |  |  |  |  |  |  |  |  |  |
Report Activity______________ | Fiscal Year_____________ |  |  | Period Ending___________________ |  |  |  |  |  |  |
| P U R C H A S E M A D E |  |  |  |  |  |  |  |  |  |
AMC/AMSC | NUMBER OF NSNs | EXTENDED DOLLAR VALUE |  |  |  |  |  |  |  |  |
*1G Only 1 **2G Only 2 3 4 5 |  |  |  |  |  |  |  |  |  |  |
TOTAL |  |  |  |  |  |  |  |  |  |  |
|  | SPARE PARTS BREAKOUT PROGRAM SAVINGS OR COST AVOIDANCES $______________ |  |  |  |  |  |  |  |  |
* Excluded from AMC 1 data |  |  |  |  |  |  |  |  |  |  |
** Excluded from AMC 2 data |  |  |  |  |  |  |  |  |  |  |