Previous PageTable Of ContentsNext Page

DFARS PGI 204_16



(Revised September 23, 2016)

PGI 204.16—UNIFORM PROCUREMENT INSTRUMENT IDENTIFIERS

PGI 204.1601 Policy.

later than the date specified at DFARS 204.1601(b).

PGI 204.1603 Procedures.

Normal modification

Provisioned items order (reserved for exclusive use

by the Air Force only)

Shipping Instructions

 

00001 — 99999

 

K0001

K9999

 

S0001

S9999

then

 

KA001

KZ999

 

SA001

SZ999

A0001 — A9999

 

L0001

L9999

 

T0001

T9999

B0001 — B9999

 

LA001

LZ999

 

TA001

TZ999

and so on to

 

M0001

M9999

 

U0001

U9999

H0001 — H9999

 

MA001

MZ999

 

UA001

UZ999

then

 

N0001

N9999

 

V0001

V9999

J0001 — J9999

 

NA001

NZ999

 

VA001

VZ999

then

 

P0001

P9999

 

W0001

W9999

R0001 — R9999

 

PA001

PZ999

 

WA001

WZ999

then

 

Q0001

Q9999

 

X0001

X9999

AA001 — HZ999

 

QA001

QZ999

 

XA001

XZ999

then

               

JA001 — JZ999

         

Y0001

Y9999

RA001 — RZ999

         

YA001

YZ999

PGI 204.1670 Cross reference to Federal Procurement Data System.

The following matrices should be used as a cross reference between the terms used in the FAR, DFARS, and the Federal Procurement Data System (FPDS).

STRUCTURE OF REQUIRED IDENTIFIERS

Key and

Description

Format

   

A - DoD Procurement Instrument

Identifier (PIID)

Consists of the concatenation of the following four fields:

Enterprise Identifier - DODAAC of contracting office

Fiscal Year in which award is made

Procurement Instrument Type Code

Serialized Identifier

Six alpha-numeric characters excluding

I and O

Two numeric characters

One alpha character

excluding

I and O

Four alpha-numeric characters excluding

I and O. 0000 is

not an acceptable value.

B - DoD Order Number (Supplementary PIID)

Four alpha-numeric characters excluding I and O. A and P are prohibited in the first position. 0000 is not an acceptable value.

(NOTE: Four character supplementary PIID order numbers are only allowed to be issued through FY16. Subsequently, all orders must be in the format shown above in section A of this table. DoD activities are encouraged to transition as soon as possible in FY16 to this new method for numbering orders under DoD contracts and agreements. Transition must be completed no later than October 1, 2016.)

C - DoD Procurement Instrument Modification Identifier (Supplementary PIID)

Six alpha-numeric characters beginning with A or P, excluding I and O. P00000 and A00000 are not acceptable values.

D - DoD Order Modification Identifier (Supplementary PIID)

Two alpha-numeric characters excluding I and O. 00 is not an acceptable value.

(NOTE: Two character supplementary PIID modification numbers are only allowed to be issued to DoD orders issued through FY16. Modification to DoD orders issued after the transition to the new method of numbering orders under DoD contracts and agreements must be in the form shown in section C of this table.

E - Non DoD Procurement Instrument Number

4 to 50 Alpha-numeric characters

 

ELEMENTS NEEDED TO IDENTIFY A DEPARTMENT OF DEFENSE PROCUREMENT ACTION

Procurement Instrument Action Type

 

Required as shown below to uniquely identify the action.

Reference Procurement Instrument (Reference Use Only)

Procurement Instrument Identifier (PIID) (Contract Number)

Order Number

Modification Number

BPA or Order under a Schedule or other non-DoD Instrument

E

A

   

Order

against a BPA under a Schedule (FY16 and later)

E

A

A

 

Order

against a BPA under a Schedule (Pre-FY16)

E

A

B

 

DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

 

A

   

Order

against a DoD Contract, BOA, BPA not under a Schedule, or other instrument (FY16 and later)

 

A

A

 

Order

against a DoD Contract, BOA, BPA not under a Schedule or other instrument

(Pre-FY16)

 

A

B

 

Modification to a BPA or Order under a Schedule or other non- DoD instrument

E

A

 

C

Modification to an Order against a BPA under a Schedule

(FY16 and later)

E

A

A

C

Modification to an Order against a BPA under a Schedule

(Pre-FY16)

E

A

B

D

Modification to a DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

 

A

 

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a schedule (FY16 and later)

 

A

A

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a schedule (Pre-FY16)

 

A

B

D

FPDS Crosswalk

FPDS FIELD NAME

REF_IDV_PIID

REF_IDV_MODIFI-CATION_NUMBER

PIID

MODIFICATION_NUMBER

BPA or Order under a Schedule or other non-DoD Instrument

E

Use 0

A

Use 0

Order

against a BPA under a Schedule (FY16 and later)

A

Use 0

A

Use 0

Order

against a BPA under a Schedule

(Pre-FY16)

A

Use 0

B*

Use 0

DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

   

A

Use 0

Order against a DoD Contract, BOA, BPA not under a Schedule, or other instrument (FY16 and later)

A

Use 0

A

C

Order against a DoD Contract, BOA, BPA not under a Schedule, or other instrument

(Pre-FY16)

A

Use 0

B*

D*

Modification

to a BPA or Order under a Schedule or other non-DoD Instrument

   

A

C

Modification

to an Order against a BPA under a Schedule

(FY16and later)

A

Use 0

A

C

Modification

to an Order against a BPA under a Schedule

(Pre-FY16)

A

Use 0

B*

D*

Modification to a DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

   

A

C

Modification

to an Order against a DoD Contract, BOA, or BPA not under a Schedule

(FY16 and later)

A

Use 0

A

C

Modification

to an Order against a DoD Contract, BOA, or BPA not under a Schedule

(Pre-FY16)

A

Use 0

B*

D*

* Note that FPDS strips leading zeroes, so that modification 02 to order 0024 is shown as modification 2 to order 24.

Previous PageTop Of PageTable Of ContentsNext Page