# 42.503-1 Postaward conference arrangements.

1. (a) The contracting officer who decides that a conference is needed is responsible for-

   1. (1) Establishing the time and place of the conference;

   2. (2) Preparing the agenda, when necessary;

   3. (3) Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor;

   4. (4) Designating or acting as the chairperson;

   5. (5) Conducting a preliminary meeting of Government personnel; and

   6. (6) Preparing a summary report of the conference.

2. (b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.