# 501.370 Other acquisition policies, procedures, and guidance.

1. (a) SPE Issuance. The SPE may issue an acquisition letter to provide interim acquisition policies, procedures, and guidance for a specific period of time or until such time that it can be incorporated into the GSAM or FAR, as applicable.

2. (b) HCA Issuance.

   1. (1) HCAs, consistent with their delegated authorities, may issue internal acquisition policies, procedures, and guidance as described in FAR 1.301(a)(2) for their respective contracting activities.

   2. (2) Internal acquisition policies, procedures, guidance shall not–

      1. (i) Unnecessarily repeat, paraphrase, or otherwise restate the FAR, GSAM or SPE acquisition letters.

      2. (ii) Except as required by law or as provided in subpart 501.4, conflict or be inconsistent with GSAM content.

   3. (3) Prior to issuance, any new Service-level acquisition policy, procedure, or guidance shall be distributed to the following for review:

      1. (i) The Office of Small Business Utilization, if applicable.

      2. (ii) The Office of Acquisition Policy.

3. (c) Contents. All acquisition policy documents must contain the following elements, as appropriate—

   1. (1) Purpose;

   2. (2) Document type (e.g., policy, procedure, or guidance);

   3. (3) Background;

   4. (4) Effective period;

   5. (5) Other affected or cancelled policies;

   6. (6) Applicability (i.e., the offices to which the document applies);

   7. (7) Instructions or requirements;

   8. (8) Designated point of contact or e-mail address; and

   9. (9) Supporting documents, as attachments.

4. (d) Availability. All GSA publications that include acquisition policies, procedures, or guidance (including those issued according to paragraph (b) of this section) must be accessible through the GSA Acquisition Policy Library available at https://insite.gsa.gov/acquisitionpolicylibrary.

5. (e) Maintenance.

   1. (1) The Office of Acquisition Policy is responsible for maintaining a current list of acquisition policies, procedures, and guidance issued by the SPE within, or accessible through the GSA Acquisition Policy Library.

   2. (2)

      1. (i) The Service-level policy organization (e.g., FAS' Office of Policy and Compliance and PBS' Office of Acquisition) is responsible for maintaining a current list of acquisition policies, procedures and guidance issued by their respective contracting activities within, or accessible through, the GSA Acquisition Policy Library.

      2. (ii) Each HCA is responsible for reviewing new or amendments to existing acquisition policies, procedures and guidance issued at a higher level (e.g., FAR and GSAM) to ensure their existing acquisition policies, procedures and guidance are current. If changes are needed, the HCA shall

         1. (A) Notify affected contracting activities; and

         2. (B) Update the GSA Acquisition Policy Library.