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2007_ig summary of changes_2007afmcfars_ig
Informational Guidance
AFMCFARS 2007 Enterprise Contracting Edition
Summary of Changes (Additions)
For additional information contact:
HQ AFMC/PKP, 4375 Chidlaw Rd; Wright-Patterson AFB OH 45433-5006
Ms Carol White, DSN 787-2646
Foreword
This is a Summary of Changes (additions) for the new Informational Guidance companion to the 2007 Edition of the AFMC FAR Supplement (AFMCFARS). This was developed in conjunction with the LEAN CONTRACTING 21 – AFMCFARS TRANSFORMATION Initiative (Phase I) to lean contracting processes, eliminate waste and non-value added policies/processes, and develop Enterprise Standardization for increased efficiency and alignment with General Carlson’s “One Materiel Enterprise” vision. This Informational Guidance is to be used in conjunction with the 2007 Edition of the AFMCFARS.
The 2007 AFMCFARS and Informational Guidance have been released for publication and are posted on the Hill AFB FAR Site for reference purposes until the mandatory effective date of 1 Nov 2007. Deferred effectivity is due to known workload impacts and the need to conduct initial field training throughout October. On 1 Nov 2007, the 2006 edition of the AFMCFARS, as posted on the Hill FAR Site, will be replaced by the 2007 edition and will be mandatory for all actions, including solicitiations, new contracts, BPAs, BOAs and any modifications and delivery/task orders.
Summary of Changes
INFORMATIONAL GUIDANCE (2007 Edition of AFMCFARS) |
AFMCFARS 5301 – FAR Systems |
IG5301.3004-91 Use & Appr Provisions/Clauses not in Part 52 • Add – Template for CO determinations IG5301.603-1 Selection, appointment and termination of appointment • Add – Philosophy on Interim & Future State CO Warrant Board IG5301.9001 Clearance • Add – Recommended Clearance Documentation BC– competitive / solicitation BC– noncompetitive – traditional / commercial pricing CC– competitive / award w/o discussions or FPRs CC– noncompetitive– traditional / commercial pricing CC– noncompetitive – IPT pricings / Onepass CC Briefing Charts / Templates • Add – Recommended Clearance Procedures Request for Clearance Review / Approval What constitutes Good Pkg vs Poor one Rejection Criteria / Return for action Resubmittal criteria BC Briefing Charts / Templates • Add – Relationship of Clearance & Source Selection • Add – Sample Request for Clearance Record |
AFMCFARS 5304 – Administrative Matters Informational Guidance |
IG5304.201-90 Use of Paper and Electronic Document Distribution • Add -- IG for non-standard distribution of contractual documents, electronic transmittal and paper processing |
AFMCFARS 5305 –Publicizing Contract Actions Informational Guidance |
IG5305.101-90 Dissemination of Information IG5305.102(a)(1) ESC process for posting solicitations to HERBB |
IG5305.102(a)(4) WR-ALC FedTEDS Guidance |
IG5305.201(d) ESC process/HERBB |
IG5305.207(b) ASC guidance with PIXS IG5305.207(c) Additional guidance on preparation/transmittal of synopsis & synopsis notes |
IG5305.301(a) ESC specific guidance on award synopsis tool |
AFMCFARS 5306 – Competition Requirements |
• Known Spares Breakout/Competitive Procedures to be assessed for standardization in Phase II. |
AFMCFARS 5309 – Contracting Officer Responsibilities • Add IG5309.504 – adds information about CO roles in notifying offerors of potential use of OCI clauses and CO’s roles in posting the notifications in FedBizzOps |
AFMCFARS 5313 – Simplified Acquisition Procedures |
IG5313.106-2(a) Evaluation of Quotations or Offerors • Add (4)(90)-- SF 1409, Abstract of Offerors, should be marked to include: (i) Accepted price– circled in Red. If qty accepted is different from the solicitation, show accepted qty in Red (ii) If low offeror rejected and one at high price accepted, mark award as in (i) above and mark (circle) rejected offer in blue ink (iii) Include award information at bottom of the listing of offers and prices (1) PR number (2) List of items awarded (3) Total amount of award (4) Statement that price(s) are considered fair and reasonable based on competition |
AFMCFARS 5314 – Sealed Bidding IG5314.4 Opening of Bids and Award of Contract • Add – IG5314.403(a)(i)-(iii)(90) – The Bid Opening Officer will: (i) Annotate special circumstances on the Abstract (i.e., no bids received, alternate bids received, bids received w/quoted prices not firm, etc) (ii) Forward two copies of abstract to appropriate buying division along with the opened bids. Two copies will be retained until buyer verifies bids. (iii) Forward all late, unacceptable bids to the appropriate buying division with a copy of AFMC Fm 219– Record of Late Bid/Proposal, Modification of Bid/Proposal, and Withdrawal of Bid. • Add – IG4314.403(b)(90) – Buying personnel will complete SF Fm 1409 / 1410 or Optional Form 1419 / 1419A: (i) The accepted price will be circled in Red. If quantity accepted is different from that in solicitation, the accepted quantity will be shown in Red alongside the circled price. (ii) If al low offer is rejected and one at a higher price is accepted, the award will be indicated as in (i) above and the rejected offer or part thereof will be cited in Blue and reason for the rejection documented as per FAR 14.408.7. (iii) Include the following award information at the bottom of the listing of offers and prices: (1) contract number, (2) list CLINS awarded; total amount of award, (4) statement that prices are considered fair and reasonable based on competition. Adds an example. IG5314.404-1 Cancellation of Invitations after Opening • Add – In the event the IFB is to be cancelled after opening and all offers will be rejected, an abstract should be completed indicating “all bids have been rejected” and an indication that purchase will not be made. If the IFB is only partially cancelled, the abstract should be annotated as to items cancelled. |
AFMCFARS 5315 – Contracting by Negotiation |
Subpart 5315.1 – Source Selection Processes and Techniques |
IG5315.201 – Exchanges with Industry before receipt of Proposals • Add paragraph IG5315.201 for guidance on use of DRFPs and responding to industry comments IG5315.203-90– Requests for Proposals • Add paragraph IG5315.203-90, Document Review Matrix, for use with other than PPT or LPTA procedures IG5315.209(h) – Solicitation provisions and contract clauses • Add IG 5315.209(h) for information on incorporation of contractor technical proposals IG5315.303-90 Additional Responsibilities – Source Selection Facilities (SSF) • Add IG5315.303-90 to provide guidance on when to use SSFs, notification to SSFs POCs and obtaining SS Support from local ACE and/or Contract Policy/Review offices. In addition, if SS Support person not assigned, provides links to AFFARS and AFMCFARS Library (Part 15) to obtain samples, templates, forms and useful guidance. IG5315.304 Evaluation factors and subfactors and Past Performance Information Add IG5315.304 guidance for AFRL consideration in S&T actions |
AFMCFARS 5315.4 – Contract Pricing |
IG5315.403– 4 Requiring cost or Pricing Data (10USC 2306a and 4 USC 254b) • Add information about the use of an optional Section L provision for use when submitting electronic cost models: Submission of Cost/Pricing Data, Electronic Cost Model for Proposals Exceeding $650,000; provides definition of cost model IG5315.404-2 – Information to Support Proposal Analysis • Add (a)(3)(i) – Field Pricing Support - General information to further explain AFNT and the use/early involvement of DCAA and DCMA for field pricing assistance • Add (a)(3)(ii)-- Field Pricing Support – (1) DCAA Financial Liaison Advisors (FLAs) – Adds general information about FLAs and their role in providing assistance to the CO/Buyer to determine fair and reasonable pricing. IG5315.406 -3 – Documenting the Negotiation • Add (a)(1), (2)(90) – Adds information about the PNM / PCM being the responsibility of the CO and further explains buyer’s role, price analyst’s role, etc. Adds references to the Guide and Checklist. IG5315.406-3 – Specialized Negotiation Memoranda Add (b) (1), (2), (3) (90)-- Adds condition when SF1409 / 1410 Abstract of Offers and Continuation Sheet may be used in lieu of a PCM (i.e., if adequate competition exists and LPTA used) and provides general guidance for how to mark the Abstract relative to accepted / rejected offers, and minimum award information (Contract number, CLINS, total amount of award, statement of fair & reasonableness of prices based on competition. |
AFMCFARS 5316 – Types of Contracts |
IG5316.401 - Award Fee Plans and Focal Points – Adds guidance on coordination of Plans; adds focal points |
AFMCFARS 5317 – Special Contracting Methods |
IG5317.202 Use of Options Added |
IG5317.207 Exercise of Options Added |
IG5317.5 Interagency Acquisitions under the Economy Act • Add D&F Requirements Guidance |
IG5317.74 UCA Guidance Added |
IG5317.75 Acquisition of Replenishment Parts Guidance Added |
AFMCFARS 5319 – Small Business Programs IG5319.000 – Added research links for small business |
IG5319.102 – Added NAICS Code links |
IG5319.201(d)(10(B) – Added DD Form 2579 guidance |
IG5319.202-2 – Added guidance on locating small business sources |
IG5319.6 Certificate of Competency – Added guidance on COC |
IG5319.7 Small Business Subcontracting Program -- Checklists to be standardized in Phase II |
IG5319.8 Contracting with SBA(8a Program) – Added guidance |
AFMCFARS 5323 – Environment, Energy and Water Efficiency, Renewable Energy Tech, Occupational Safety, and Drug-free Workplace IG5323.703 – Added for use when resolving conflicts between green procurement and other mandatory programs |
AFMCFARS 5327 – Patents, Data, and Copyrights |
IG5327.9002 Foreign Disclosure Reviews -- Guidance added |
AFMCFARS 5331 – Contract Cost Principles & Procedures |
IG5331.109(h)(4)(90) Advance Agreements – Sample Pre-contract cost agreement added |
AFMCFARS 5335 – Research and Development Contracting |
IG5335.016(b)(90) – Added AFRL BAA guidance |
AFMCFARS 5337 – Services Contracting Center unique templates to be assessed/standardized in Phase II |
AFMCFARS 5343 – Contract Modifications |
IG5343.103 -- Add guidance on contract modifications – types of modifications and authorities |
IG5343.2 – Add guidance on Change Orders |
AFMCFARS 5346 - Quality Assurance |
IG5346.103 Contracting Office Responsibilities. – Add text for standardized templates; added 8 standardized templates |
