afac2005-0517

Air Force Acquisition Circular (AFAC) 2005-0517

17 MAY 2005

FOR ADDITIONAL INFORMATION CONTACT: SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060, (703) 588-7058.

Summary of Changes

This AFAC implements the new Life Cycle Management Plan (LCMP) which is effective 1 May 2005 ( Life Cycle Management Plan, SAF/AQ Memo, dated 3 Mar 05). The LCMP consolidates the Single Acquisition Management Plan (SAMP) and the Product Support Management Plan (PSMP).

The LCMP Guide, dated 4 Mar 2005, and the SAMP Guide, dated 24 August 2004, are available in the AFFARS Library 5307.

Note: “*****” below indicates that text is omitted.

AFAC Changes

Supplementary information about the change: The LCMP consolidates the SAMP and PSMP. The LCMP is a comprehensive document which integrates both acquisition and sustainment strategies from concept refinement to disposal. There are no changes to AFFARS 5315.3.

5306.202 Establishing or maintaining alternative sources.

(b)(1) The Life Cycle Management Plan (LCMP)/Single Acquisition Management Plan (SAMP)/ /Acquisition Plan (AP) approval authority (see 5307.104-90 and 5307.104-91) is authorized to sign and approve the Determination and Findings (D&F) required by FAR 6.202(b)(1).

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5307.104 General procedures.

(i) In order to help develop a sound acquisition strategy, the acquisition team shall provide appropriate opportunities for the early involvement of industry in all acquisitions and the Defense Contract Management Agency and Defense Contract Audit Agency in non-competitive acquisitions.

(ii) The program manager or contracting officer shall mark the Life Cycle Management Plan/Single Acquisition Management Plan (SAMP)/Commodity Acquisition Management Plan (CAMP)/Integrated Program Summary (IPS)/Acquisition Plan (AP) “FOR OFFICIAL USE ONLY” if it contains information which should not be released outside the Government and handle it accordingly.

(iii) Program managers/contracting officers shall submit LCMPs/SAMPs/IPSs/APs to the cognizant PEO action officer for PEO programs and acquisitions and the cognizant Program Element Monitor (PEM) for processing.

(iv) Solicitation Release.

(A) For non-space related ACAT I programs, unless otherwise authorized by the MDA, the contracting officer shall not release the formal solicitation until the MDA has approved the acquisition strategy in accordance with USD(AT&L) guidance.

(B) For non-space related ACAT II and III programs and AFPEO/CM acquisitions, the contracting officer shall not release the formal solicitation until the LCMP/SAMP/AP approving official has approved the acquisition strategy unless otherwise authorized by the LCMP/SAMP/AP approving official or the acquisition is being conducted pursuant to the authority of FAR 6.302-2, unusual and compelling urgency.

(C) For space-related programs under the purview of National Security Space Acquisition Policy 03-01 (NSS 03-01), the contracting officer shall not release the formal solicitation until the MDA has approved the acquisition strategy and the program has successfully passed a milestone decision.

(v) Changes. If a change occurs to the program/acquisition that significantly affects the acquisition (e.g., scope, dollar value, contract type), the program manager/contracting officer shall prepare a revised LCMP/SAMP/CAMP/IPS/AP and a statement that summarizes the changes and obtain the approval of the revised LCMP/SAMP/CAMP/IPS/AP from the original LCMP/SAMP/CAMP/IPS/AP approval authority, unless otherwise authorized by the LCMP/SAMP/CAMP/IPS/AP approval authority.

(vi) Delegations.

(A) For programs under the purview of DoDI 5000.2, the MDA, Acquisition Strategy Panel (ASP) chairperson, and LCMP/SAMP/AP approval authority are separate authorities. When delegated, each of these authorities must be specifically delegated in writing. When practicable, the ASP chairperson and the LCMP/SAMP/AP approval authority should be the same person.

(B) For space related programs under the purview of NSS 03-01, the MDA is the acquisition strategy approval authority. This authority is not delegable.

5307.104-90 Acquisition Strategy Panels (ASPs).

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(b) ASP chairpersons.

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(3) For non-space related ACAT II and III programs, the PEO is the ASP chairperson.

(i) For non-space ACAT II programs, if the PEO wishes to delegate the responsibility for chairing an ASP, obtain concurrence from ASAF(A) and ensure the concurrence is documented in the LCMP/SAMP.

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5307.104-91 Air Force procedures for Life Cycle Management Plans (LCMPs)/Single Acquisition Management Plans (SAMPs)/Commodity Acquisition Management Plans (CAMPs)/Integrated Program Summaries (IPSs).

(a) General requirements.

(1) For non-space related programs:

(i) Program managers shall prepare LCMPs/SAMPs for all Acquisition Category (ACAT) I and II programs. The LCMP will be implemented as follows:

(A) For all new ACAT I and II programs, the LCMP is mandatory.

(B) For existing acquisitions with SAMPs approved before 1 May 2005, continue the program under the SAMP guidance. After 1 May 05, programs operating under a SAMP will transition to an LCMP when the program:

(1) Enters a new milestone;

(2) Updates the Product Support Management Plan (PSMP) and/or SAMP ( AFFARS 5307.104(v));

(3) Implements a major system modification. At the discretion of the portfolio authority (PEO or ALC/CC), the LCMP may be limited to the modification versus the entire system; or

(4) When deemed appropriate by the MDA, Defense Acquisition Executive (DAE), Air Force Acquisition Executive (AFAE), PEO, or the Air Logistics Center Commander (ALC/CC).

(ii) For ACAT III programs, LCMPs/SAMPs may be prepared at the discretion of the MDA.

(2) For space related programs:

(i) Program managers shall prepare an IPS for all new programs under the purview of NSS 03-01. The IPS may be tailored at the discretion of the MDA.

(ii) For existing programs under the purview of NSS 03-01 and operating under a SAMP, continue the program under the SAMP guidance. Programs operating under a SAMP will transition to an Acquisition Strategy when the program:

(A) Enters a new milestone;

(B) Implements a major system modification; or

(C) When deemed appropriate by the MDA.

(iii) For existing programs under the purview of DoDI 5000.2 and operating under a SAMP, continue the program under the SAMP guidance. Programs operating under a SAMP will transition to an LCMP, following the guidance in paragraph 5307.104-91(a)(1)(i)(B) above.

(3) The LCMP/SAMP approval authority has the authority to waive the requirement to prepare a LCMP/SAMP. However, the LCMP/SAMP approval authority does not have the authority to waive the requirement for a written acquisition plan (see deviation procedures in FAR 1.4, as supplemented).

(4) The commodity council director shall prepare CAMPs for all commodity council acquisitions.

(b) Approval requirements.

(1) For non-space related programs:

(i) For ACAT ID programs, ASAF(A) is the LCMP/SAMP approval authority. However, the acquisition strategy aspects of the LCMP/SAMP require additional approval by USD(AT&L), as the MDA, in accordance with USD(AT&L) guidance.

(ii) For ACAT IAM programs, ASAF(A) is the LCMP/SAMP approval authority. However, the acquisition strategy aspects of the LCMP/SAMP require additional approval by ASD(NII), as the MDA, in accordance with USD(AT&L) guidance.

(iii) For ACAT IC and IAC programs, ASAF(A) is the LCMP/SAMP approval authority.

(iv) For ACAT II programs, ASAF(A) is the LCMP/SAMP approval authority.

(v) For ACAT III programs, if a LCMP/SAMP is prepared, the PEO is the LCMP/SAMP approval authority.

(2) For space related programs:

(i) For ACAT I programs, coordination and approval of the IPS material occurs as a result of a successful Independent Program Assessment Team review. The DoD Space MDA is the approval authority for the acquisition strategy portion of the IPS.

(ii) For ACAT II programs, the MDA is the acquisition strategy approval authority.

(iii) For ACAT III programs, the MDA is the acquisition strategy approval authority.

(3) For commodity council acquisitions, the CSO is the CAMP approval authority.

(c) Content and review requirements.

(1) For programs under the purview of DoDI 5000.2, the LCMP/SAMP/CAMP shall include all required elements of a written acquisition plan in accordance with FAR 7.105, as supplemented. The LCMP/SAMP/CAMP approval authority determines the required content and coordination of the LCMP/SAMP/CAMP, subject to law and higher regulation(s) (see FAR 7.1 as supplemented). For additional guidance see Defense Acquisition Guidebook Chapter 2 and the LCMP Guide.

(2) For space related programs, NSS 03-01 outlines the required content and coordination of the IPS. The IPS is a collection of documents used by the Independent Program Assessment Team to evaluate a program and includes the Acquisition Strategy.

5307.104-92 Air Force procedures for Acquisition Plans (APs).

(a) For non-space related ACAT III programs, if an acquisition plan is prepared in lieu of a LCMP/SAMP, the PEO is the acquisition plan approval authority.

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5307.170-3 Policy and procedures

(a)(3)(i) The SPE has delegated the authority to make the consolidation determination for actions exceeding $5 million, and less than $100 million to the Head of the Contracting Activity.

(ii) The SPE has delegated the authority to make the consolidation determination for actions exceeding $100 million to the Deputy Assistant Secretary (Contracting) and the Associate Deputy Assistant Secretary (Contracting).

(iii) The determination shall include the acquisition strategy information required in DFARS 207.170-3.

(iv) The determination may be included in a LCMP/SAMP/CAMP/AP when SAF/AQC coordination is required as part of the approval process. When preparing these documents clearly identify the consolidation determination. Coordination on such documents by the Deputy Assistant Secretary (Contracting) or Associate Deputy Assistant Secretary (Contracting) is approval of the required documentation. For all other consolidation determinations requiring DAS(C) or ADAS(C) approval, prepare a separate Determinations and Findings.

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5317.204 Contracts.

(e) For programs under the purview of DoD Instruction 5000.2, the Life Cycle Management Plan (LCMP)/Single Acquisition Management Plan (SAMP)/Acquisition Plan (AP) approval authority has the authority to approve contract periods in excess of five years, unless otherwise restricted by statute. If a LCMP/SAMP/AP is not required, the contracting officer has the authority to approve contract periods in excess of five years, unless otherwise restricted by statute. For space related programs under the purview of National Security Space Acquisition Policy 03-01 (NSS 03-01), the acquisition strategy approval authority has the authority to approve contract periods in excess of five years, unless otherwise restricted by statute.