An official website of the United States Government
afac2005-0818
AFAC
Air Force Acquisition Circular (AFAC) 2005-0818
18 AUG 2005
FOR ADDITIONAL INFORMATION CONTACT: SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060 (703) 588-7060
Summary of Changes
Note: “ ***** ” below indicates that text is omitted.
Green font that is underlined indicates language that is being added.
Red font that is crossed out indicates language that is being deleted.
I |
5301.601, 5302.101, 5316.405-2 Clarifies HCA responsibilities |
Supplemental information about the change: None
SUBPART 5301.6 — CAREER DEVELOPMENT, CONTRACTING AUTHORITY, AND RESPONSIBILITIES
(a)(i) Heads of Contracting Activities (HCAs)Responsibilities.
(A) PEOs are the HCAs for their assigned programs and acquisitions; however, this designation of HCA does not include “Other Contracting” authority--See paragraph (B) below for the designation of HCAs for “Other Contracting”. PEOs shall not delegate HCA responsibilities unless specifically authorized elsewhere in the AFFARS.
(B) The commanders (and when the commander is absent, the vice commanders) of the following organizations are the HCAs for “Other Contracting”: Air Combat Command (ACC), Air Education and Training Command (AETC), Air Force Reserve Command (AFRC), Air Mobility Command (AMC), Air Force Materiel Command (AFMC), Air Force Space Command (AFSPC), Pacific Air Forces (PACAF), and United States Air Forces in Europe (USAFE). The lowest level that HCA responsibilities may be delegated by AFMC and AFSPC is the SCCO, and for the commands listed above to the headquarters staff official with overall responsibility for contracting, unless specifically stated otherwise in the AFFARS.
(C) The DAS(C) is the HCA for the following organizations: 11th Wing, Air Force Special Operations Command (AFSOC), United States Air Force Academy (USAFA), and Air Force Operational Test and Evaluation Center (AFOTEC). The DAS(C) delegates all delegable HCA responsibilities to the commanders of these organizations. All non-delegable HCA responsibilities are retained by the DAS(C). HCA responsibilities shall not be delegated lower than the level of the staff officer with overall responsibility for contracting in the organization, unless specifically stated otherwise elsewhere in the AFFARS.
(D) DAS(C) is the HCA for Air Force component commands tasked to support a “supported commander” during JCS declared contingency operations or exercises (See Appendix CC, Part CC-2).
(a)(ii) General Contracting Authority,
(A) In accordance with Secretary of the Air Force Order (SAFO) 101.1 dated 5 Jun 99 and ASAF(A) memorandum regarding “Delegation of Contract and Agreement Authority” dated 30 Nov 99, the authority to enter into, approve, terminate, and take all other appropriate actions with respect to contracts, is delegated from the Secretary of the Air Force and ASAF(A) to the DAS(C) and Associate Deputy Assistant Secretary (Contracting).
(B) This authority is hereby redelegated to MAJCOM and DRU commanders. This authority may be redelegated with or without the authority to make successive redelegations and under such terms, conditions, and limitations as may be deemed appropriate. This delegation is a general one, and all other existing or future authority, to the extent that it would, expressly or by reasonable implication, limit the scope of this delegation or impose conditions or restrictions upon the exercise of the authority delegated, will be controlling over it.
*****
“Designee” - Deleted.
*****
5316.405-2 Cost-plus-award-fee contracts.
(a) The HCA is the Fee Determining Official. This responsibility is delegable on an individual contract or class basis. This delegation may be made by name, position, or function, without limitation.
____________________
Supplementary information about the change: Term BOCO is deleted from AFFARS and will be defined by AFMC in their Supplement.
*****
“Buying Office Contracting Official (BOCO)” - Deleted.
*****
5303.104-7 Violations or possible violations.
*****
(a)(1) The contracting officer shall forward the information and documentation required by FAR 3.104-7(a)(1) to the Chief of the Contracting Office for PEO programs and acquisitions. MAJCOMS and DRUs shall designate an individual for “Other Contracting” acquisitions.
___________________
III |
5302.101 - Adds definition for “Space-related programs” |
Supplementary information about the change: None
*****
"Space related programs" means acquisition or sustainment programs for space systems performed under the authority of the DoD Executive Agent for Space as defined in DODD 5101.2.
*****
____________________
IV |
5313.003(i) and 5313.201(g)(1) - Incorporates Contracting Policy Memo 04-C-03, Delegation of authority for Acquisition of Supplies or Services for Defense Against or Recovery from Nuclear, Biological, Chemical or Radiological Attack (FAC 2001-20) and Contracting Policy Memo 03-C-04, Delegation of authority for Procurements for Defense Against or Recovery from Terrorism or Nuclear, Biological, chemical or Radiological Attack (FAC 2001-12) |
Supplementary information about the change: This AFAC supersedes Contracting Policy Memos 04-C-03 and 03-C-04.
(i) The determination that micro-purchases and simplified acquisitions of supplies or services are used in support of a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical, or radiological attack is delegated from the head of the agency to the HCA’s as described in 5301.601 (a)(i)(A)-(D). HCA’s may delegate this authority no lower than the chief of the contracting office, as defined in 5302.101.
SUBPART 5313.2 -- MICRO PURCHASE
(g)(1) The head of the agency determination is delegated to the HCAs as described in 5301.601(a)(i)(A)-(D). HCAs may delegate this authority no lower than the chief of the contracting office.
____________________
V |
MP5315.407-90 - Incorporates new on-line Contract Audit Follow-up (CAFU) system |
Supplementary information about the change: Procedures for tracking and reporting audit reports have been revised to reflect use of the on-line CAFU system. There are no changes to AFFARS 5315.407-90
____________________
Supplementary information about the change: The DoDIG reviewed Air Force management of Undefinitized Contractual Actions in Report No. D-2004-112. One of the recommendations was to require contracting officers to provide written justification in the contract file for surpassing DFARS definitization schedule milestones. As a result of this recommendation, the Air force agreed to strengthen management reporting for late definitization, in addition to requiring written contracting officer justification. This revision requires field offices to submit a written report to UCA approving authorities details on any UCA that is not definitized within 180 days after the contractor submits a qualifying proposal. The UCA approval authority must report any UCA not definitized within one year to AF/AQC.
5317.7404-3 Definitization schedule.
See the Mandatory Procedures at MP5317.7404-3 for UCA approval authorities, reporting requirements and contracting officer file documentation.
Supplementary information about the change: New office symbol became effective June 2004.
5335.070-1 Indemnification under research and development contracts.
*****
(ii) AFSPC Chief and Deputy chief of the Contracting Division (HQ AFSPC/MSK)
*****
____________________
VIII |
5342.1503 - Adds language linking to the Air Force Contractor Performance Assessment Reporting system (CPARS) Guide |
Supplementary information about the change: None.
The acquisition team shall use the Contractor Performance Assessment Reporting System (CPARS) to record evaluations of contractor performance. Guidance on systematically assessing contractor performance and using past performance information is available in the Air Force CPARS Guide.
____________________
IX |
5346.103, MP5346.103, and IG5346.103 - Incorporates new Mandatory Procedures and Informational Guidance for Quality Assurance Procedures |
Supplementary information about the change: The recent revision of AFI 63-124 removes the Quality Assurance (QA) language, which outlined the required contracting training for quality assurance personnel (QAP). Training included QAP coordinators and Phase I and II given to functional QAPs. Due to the removal of this coverage in the AFI, we are placing the previously established language into the referenced MP and IG.
5346.103 Contracting office responsibilities.
See Mandatory Procedures at MP5346.103 for Air Force requirements regarding training and oversight of contracting procedures for quality assurance personnel on services acquisitions. Informational Guidance for conducting Phase I and Phase II training is available at IG5346.103.
___________________
X |
Appendix CC - Updates reference to AF Form 3062, Abstract of Proposals or Quotations Template |
Supplementary information about the change: AF Form 3062, Abstract of Proposals or Quotations, was converted to an Air Force template. AF Form 3062 was cancelled.
ATTACHMENT CC-1 -- DEPLOYMENT KITS
*****
(a) XFFK4: This UTC may be tasked with each independently tasked UTC and is designed for large scale pop-up or sustained contingency operations at non-steady state locations or other locations where a robust mobile contracting office is needed with immediate access to operating equipment and supplies. The following items represent minimum kit contents to stand up a contingency contracting operation.
*****
Publications, forms, and formats
(may be automated using CD-ROM or other paperless media)
*****
Forms
SF 26, Award Contract
SF 30, Amendment of Solicitation/Modification of Contract
SF 44, Purchase Order/Invoice/Voucher
SF 1409, Abstract of Offers/ Abstract of Proposals or Quotations Template (May use automated spreadsheets in lieu of forms)
SF 1419, Abstract of Offers, Construction (May use automated spreadsheet)
SF 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)
SF 1449, Solicitation/Contract/Order for Commercial Items
AF 9, Request for Purchase (or other field purchase request forms)
AF 15, United States Air Force Invoice
AF 2209, Nonappropriated Fund Order for Supplies or Services (AF Form 2209, Non-app Fund, etc form is not available in the Air Force Publications Library)
AF 4009, Government Purchase Card Fund Cite Authorization
____________________
Supplementary information about the change: Update to AFFARS required by Air Force Acquisition Processes Policy Memo dated 12 May 05.
5307.104-90 Acquisition Strategy Panels (ASPs)
(1) For non-space related ACAT I programs, ASAF(A) is the ASP chairperson.
____________________
