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PGI 204.1670 Cross reference to Federal Procurement Data System.

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PGI 204.1670 Cross reference to Federal Procurement Data System.

PGI 204.1670 Cross reference to Federal Procurement Data System.

The following matrices should be used as a cross reference between the terms used in the FAR, DFARS, and the Federal Procurement Data System (FPDS).

STRUCTURE OF REQUIRED IDENTIFIERS

Key and

Description

Format

A - DoD Procurement Instrument

Identifier (PIID)

Consists of the concatenation of the following four fields:

Enterprise Identifier - DODAAC of contracting office

Fiscal Year in which award is made

Procurement Instrument Type Code

Serialized Identifier

Six alpha-numeric characters excluding

I and O

Two numeric characters

One alpha character excluding

I and O

Four alpha-numeric characters excluding

I and O. 0000 is not an acceptable value.

B - DoD Order Number (Supplementary PIID)

Four alpha-numeric characters excluding I and O. A and P are prohibited in the first position. 0000 is not an acceptable value.

(NOTE: Four character supplementary PIID order numbers are only allowed to be issued through FY16. Subsequently, all orders must be in the format shown above in section A of this table. DoD activities are encouraged to transition as soon as possible in FY16 to this new method for numbering orders under DoD contracts and agreements. Transition must be completed no later than October 1, 2016.)

C - DoD Procurement Instrument Modification Identifier (Supplementary PIID)

Six alpha-numeric characters beginning with A or P, excluding I and O. P00000 and A00000 are not acceptable values.

D - DoD Order Modification Identifier (Supplementary PIID)

Two alpha-numeric characters excluding I and O. 00 is not an acceptable value.

(NOTE: Two character supplementary PIID modification numbers are only allowed to be issued to DoD orders issued through FY16. Modification to DoD orders issued after the transition to the new method of numbering orders under DoD contracts and agreements must be in the form shown in section C of this table.

E - Non DoD Procurement Instrument Number

4 to 50 Alpha-numeric characters

ELEMENTS NEEDED TO IDENTIFY A DEPARTMENT OF DEFENSE PROCUREMENT ACTION

Procurement Instrument Action Type

Required as shown below to uniquely identify the action.

Reference Procurement Instrument (Reference Use Only)

Procurement Instrument Identifier (PIID) (Contract Number)

Modification Number Order Number

BPA or Order under a Schedule or other non-DoD Instrument

E

A

Order against a BPA under a Schedule (FY16 and later)

E

A

A

Order against a BPA under a Schedule (Pre-FY16)

E

A

B

DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

A

Order against a DoD Contract, BOA, BPA not under a Schedule, or other instrument (FY16 and later)

A

A

Order against a DoD Contract, BOA, BPA not under a Schedule or other instrument

(Pre-FY16)

A

B

Modification to a BPA or Order under a Schedule or other non- DoD instrument

E

A

C

Modification to an Order against a BPA under a Schedule

(FY16 and later)

E

A

A

C

Modification to an Order against a BPA under a Schedule

(Pre-FY16)

E

A

B

D

Modification to a DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

A

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a schedule (FY16 and later)

A

A

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a schedule (Pre-FY16)

A

B

D

FPDS Crosswalk

FPDS FIELD NAME

REF_IDV_PIID

REF_IDV_MODIFI-CATION_NUMBER

PIID

MODIFICATION_NUMBER

BPA or Order under a Schedule or other non-DoD Instrument

E

Use 0

A

Use 0

Order against a BPA under a Schedule (FY16 and later)

A

Use 0

A

Use 0

Order against a BPA under a Schedule

(Pre-FY16)

A

Use 0

B*

Use 0

DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

A

Use 0

Order against a DoD Contract, BOA, BPA not under a Schedule, or other instrument (FY16 and later)

A

Use 0

A

C

Order against a DoD Contract, BOA, BPA not under a Schedule, or other instrument

(Pre-FY16)

A

Use 0

B*

D*

Modification to a BPA or Order under a Schedule or other non-DoD Instrument

A

C

Modification to an Order against a BPA under a Schedule

(FY16and later)

A

Use 0

A

C

Modification to an Order against a BPA under a Schedule

(Pre-FY16)

A

Use 0

B*

D*

Modification to a DoD Contract, Purchase Order, BOA, BPA not under a Schedule, or other instrument

A

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a Schedule

(FY16 and later)

A

Use 0

A

C

Modification to an Order against a DoD Contract, BOA, or BPA not under a Schedule

(Pre-FY16)

A

Use 0

B*

D*

* Note that FPDS strips leading zeroes, so that modification 02 to order 0024 is shown as modification 2 to order 24.