(a) Usage. The term “urgency”, as used in FAR 13.106-1, includes situations which, if not corrected immediately, will result in unnecessary expenditure of funds, property damage, personal injury, or interruption of agency functions.

File documentation and retention. Contracting officers may use GSA Form 2010, Small Purchase Tabulation Source List/Abstract, to document written and oral quotations. If a lower-priced offer was not evaluated, the contracting officer should document the basis for its rejection, e.g., offeror is debarred or suspended, offer is not responsive to the requirement, offer is a large business (and the acquisition is set aside).