Change Number: 2023-1115
Effective Date: 11/15/2023

Part 5111 - Describing Agency Needs

Part 5111 - Describing Agency Needs

Subpart 5111.1 - Selecting and Developing Requirements Documents

5111.103 Market acceptance.

(a) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) has the authority to require offerors to demonstrate that items offered meet the standards as set forth in FAR 11.103(a). See Appendix GG for further delegation.

5111.106 Cloud Requirements.

5111.106 (S-90)

The Army Enterprise Cloud Management Office (ECMO) is the central point for all efforts and processes related to cloud adoption across the Army. The ECMO will establish a standardized cloud architecture intended for use by all Army mission areas.

5111.106 (S-91)

ECMO will provide enterprise-level contracts for commercial CSP offerings, common services, and application migration support. Where feasible and cost effective, the ECMO will leverage DoD Enterprise contracts such as the Joint Enterprise Defense Infrastructure (JEDI) contract; while establishing Army Enterprise Cloud Contracts based on mission requirements.

5111.106 (S-92)

Purchase Request Packages for NEW contracts for CLOUD Computing Services shall include the approved standard language in the Performance Work Statement unless a waiver approved by ECMO is included. This includes Follow-On Contracts. The approved PWS language applies to contract actions for Migrating to the Cloud, New SW development in the Cloud, Follow-On Contracts related to Common Services and Management, and Cloud Hosting, Use of Enterprise solutions. PWS subject areas include Use of Enterprise Services, Modernization/Migration, Software Development, Security, Data, Cloud Service Providers, Common Services, Security Incident Planning, Security, and Cost/price management & Reporting. The standard PWS language is provided in Appendix HH.

5111.106 (S-93)

Purchase Request Packages for Exercising an Option on an Existing Contracts are coordinated with ECMO IAW 5111.70. The coordination document shall be filed in the contract file.

5111.106 (S-94)

New contracts for Cloud Migration, Hosting, and Managed Services Contracting Officers and requiring activities will maximize use of the CLIN/SLIN descriptions in accordance with Appendix HH.

5111.106 (S-95)

Prior to Issuing a NEW order against an existing contract that does not accommodate the standard PWS/requirement (See Appendix HH), then during the engagement with ECMO, the requiring activity should consider alternate contracting methods that may include issuing a new contract.

Subpart 5111.2 - Using and Maintaining Requirements Documents

5111.274 Item identification and valuation requirements.

5111.274-2 Policy for item unique identification.

(b)(1) The head of the contracting activity, on a non-delegable basis, has the authority to determine use of the items as described in DFARS 211.274-2.

(b)(2)(i)(B) The head of the contracting activity shall execute the determination and findings. See Appendix GG for further delegation.

5111.274-2 (S-90)

The contracting officer shall include separately identifiable contract line items as described at DFARS 204.7103 for items, including items of contractor acquired property, that require item unique identification as identified in DFARS 211.274-2.

5111.274-2 (S-91)

See AFARS 5142.1503(b)(2)(vi) for requirements to document contractor compliance with item unique identification in the Contractor Performance Assessment Reports System.

5111.274-6 Contract clauses.

(a)(1) Use the clause at 252.211-7003, Item Identification and Valuation, in all solicitations and contracts for supplies.

(2) The contracting officer must obtain from the requiring activity a list of items with a unit value less than $5,000 that require unique identification. The contracting officer must enter those items into paragraph (c)(1)(ii) of the clause.

(3) As required in DFARS 252.211-7003(c)(1)(iii), include an attachment in the contract which lists embedded DoD serially managed subassemblies, components and parts that are uniquely identified.

Subpart 5111.5 - Liquidated Damages

5111.501 Policy.

(d) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may reduce or waive the amount of liquidated damages under a contract, as described at FAR 11.501(d). See Appendix GG for further delegation.

Subpart 5111.6 - Priorities and Allocations

5111.602 General.

5111.602-90 Responsibilities.

The G-4 Business Transformation, Headquarters, U.S. Army Materiel Command is responsible for administering the Priorities and Allocations System within the Army.

5111.603 Procedures.

(e) See DoD 4400.1-M, Department of Defense Priorities and Allocations Manual. Direct questions about areas not covered in DoD 4400.1-M to:

G-4 Business Transformation

Headquarters, U.S. Army Materiel Command

4400 Martin Road

Redstone Arsenal, AL 35898.

Subpart 5111.7 - Variation in Quantity

5111.703 Contract Clauses

(c)(i) Insert the provision at AFARS 5152.211-9000, Evaluation of Subline Items, in solicitations when a fixed-price construction contract is contemplated and the clause at AFARS 5152.211-9001 is included in the solicitation.

(ii) In addition to the clause at FAR 52.211-18, insert the clause at AFARS 5152.211-9001, Variations in Estimated Quantities—Subline Items, in solicitations and contracts when—

(A) A fixed-price construction contract is contemplated that authorizes a variation in the estimated quantity of unit-priced items; and

(B) Those unit priced items will be subdivided into subline items and separately priced for payment purposes.